Great House Farm Wiki — Research Mirror

FOI & Public-Authority Reply Register — every reply email and its attachments

page · Updated 2026-10-20T14:31:20 · Original source

Page ID: 1097 · Title: FOI & Public-Authority Reply Register — every reply email and its attachments · Evidence status: Not yet labelled — see the Editing Protocol · Version: 0.1.1 · Editing Protocol

Negative-findings control — as at 10-10-2026: Statements in this register that an authority holds no information, an attachment was not located, or a record remains outstanding must be attributed to the relevant authority/search or to the documented mailbox/file review, with the applicable response or review date. “Not held”, “not found in the material reviewed”, and “not yet obtained” are not interchangeable and do not establish that a record never existed. This date marks the Wiki’s assessment, not the historical event. Reassess and date the entry when new evidence is reviewed; preserve verbatim source wording.

Attachment status: Published means the original attachment is linked and mirrored with a SHA-256 manifest. No substantive attachment means only signatures, logos or previously supplied images were present. Not yet retrieved means the attachment is identified but has not been extracted or obtained. Where an original is not published, that limitation is stated.

Attachment check, 5 October 2026. The replies included in that check were opened and their attachments extracted; corrections are marked (corrected 5 Oct). Subject-access (SAR) letters are not published because they concern personal data. Three large emails remain listed at Not yet retrieved. Retrospective addition: R52 was catalogued on 10 October from the details supplied for an 11 June 2026 Glamorgan Archives email; the original message and attachments have not been uploaded here as part of this update, so R52 is not represented as a newly re-verified original.

Welsh Government / Cadw — replies received 19 October 2026 (R56–R57)

Catalogue Date received From / reference What the reply says Attachments
GHF-E106-R56 19 Oct 2026 Welsh Government, Operational Effectiveness Group (sent by its Business Management Unit for the Departmental Records Officer). ATISN 26-0010 (retention and destruction schedules). Points to the published Welsh Government retention and disposal schedules; before 1997 the Welsh Office and other agencies had their own. States that searches for files mentioning the farm name, Western Ground Rents Ltd and BP Properties Ltd found no files, and that “any routine records would have been destroyed in line with the corporate retention schedule applied at the time”, or that disposal may have been carried out by a predecessor body. Historical material would have been selected under TNA’s OSP 7 (Welsh Office 1979–1997); property, deeds and lease records are “not classed as ‘public records’” and are kept until the property is sold or the lease ends. Internal review within 40 working days (by 14 Dec 2026, computed). The negative result is the Welsh Government’s own search, dated 19 Oct 2026; it does not establish that records never existed. Email: Cadw / Welsh Government correspondence M71. Published — ATISN 26-0010 – Disclosure.pdf (GHF-E106-R56-A1; evidence page EV-0244). Public copy: the requester’s email address is redacted.
GHF-E106-R57 19 Oct 2026 Cadw, Welsh Government (Head of Historic Environment Inspectorate). ATISN 27589, their ref qA2496208; follows the acknowledgement at R04. Refuses the request under FOIA section 14(2) as a repeated request: it is “substantially similar” to ATISN 27021, which was answered and internally reviewed, and “no new information has been generated or become available since our previous response.” Links the published ATISN 27021 release and review. Names the Information Commissioner; does not mention an internal review. Email: Cadw / Welsh Government correspondence M72. Published — ATISN 27589 – 2026-10-19 – Response.pdf (GHF-E106-R57-A1; evidence page EV-0245). Public copy: the requester’s email address is redacted.

NPCC — correspondence logged 9 October 2026 (R49–R51)

These three primary-source items are separate records. Dates below are the letters’ dates; email receipt timestamps have not been independently verified from full message headers. The individual evidence pages link to the uploaded originals and record their SHA-256 digests.

Catalogue Letter date From / reference Recorded content and limitation Evidence
GHF-E106-R49 16 Sep 2026 National Police Chiefs’ Council (NPCC), FOI 3156/2026 States that searches of accessible NPCC functions, shared drives, Counter Terrorism Coordination Committee holdings and ACPO archive listings found no information within scope; says no custody, transfer, retention or disposal information is held. This is a statement about NPCC holdings, not proof that no relevant record ever existed elsewhere. 🕒 Evidence page and original PDF (GHF-E106-R49-A1)
GHF-E106-R50 29 Sep 2026 NPCC, internal reviews 3157/2026 and 3176/2026 Upholds the decision on the 2 September correspondence and separately upholds the substantive 3156 response. The two review issues are distinct and should not be merged. Evidence page and original PDF (GHF-E106-R50-A1)
GHF-E106-R51 9 Oct 2026 NPCC, FOI 3065/2026 — search disclosure Lists two search terms, five repositories/source descriptions, and four consulted functions; says Q4–Q6 information is not held, supplies the policing-lead retrieval email as goodwill, and says search results were captured by email in earlier disclosures. The relationship between these statements remains a clarification point. 🕒 Evidence page and original PDF (GHF-E106-R51-A1)

Cross-reference: NPCC — Forensic Institutional Review · SC-46 — Search methodology and recorded results. These entries do not establish historical NPCC/NaCTSO operational involvement or deliberate concealment.

Replies received 5 October 2026

Catalogue Date received From / reference What the reply says Attachments
GHF-E106-R33 5 Oct 2026 Amgueddfa Cymru – Museum Wales, FOI Team. FOI 2026-036 (request of 8 September 2026; acknowledged at R19). Further enquiries with Archaeology, Industry and Social History Collections identified two additional records that the Museum reports under “Great House Farm / Tŷ Mawr / Llandough Farm”: Ref 13.2, a waterwheel collected from Llandough Farm on 1 April 1979, donated in connection with site development, never formally accessioned and subsequently deaccessioned; and MS 3360/3, a 1924 photostat copy of Llandough Estate sale particulars containing a page headed Great House Farm. Neither is yet shown to be this farm: Llandough Farm is a separate farmstead, and the 1924 particulars may concern the Great House Farm at Llandough near Cowbridge (location check). For Church Farm, the material already retrieved for FOI 2026-024 includes archaeological accession 63.24, details attached. No 1875–1915 predecessor-register, accession, day-book, donations-book or correspondence record relating to the specified Great House / Llandough Farm ironwork or finds was identified, and no additional Llandough ironwork associated with the farmhouse floor, rear wing or dairy was identified. Full record: GHF-E106-R33 Published — each with its own evidence page: GHF-E106-R33-A1 (63-24 letter.pdf, letter of 22 November 1931); GHF-E106-R33-A2 (63.24.1.pdf, record 63.24/1, rowel spur); GHF-E106-R33-A3 (63.24.2.pdf, record 63.24/2, spearhead). Two signature images not published.

Also on 5 October: an automated WhatDoTheyKnow reminder to update the status of the request “BP vs Buckler 1987” to the National Counter Terrorism Security Office. It is a prompt from the WhatDoTheyKnow service, not a reply from the authority, so it has no catalogue number.

Replies received 28 September – 2 October 2026

Catalogue Date received From / reference What the reply says Attachments
GHF-E106-R01 29 Sep 2026 Royal Commission (RCAHMW), National Monuments Record enquiries. RC26-0375 (covering RC26-0353, -0368, -0371). Reply in Welsh. Answers the requests of 8, 15, 17 and 20 September together. No letters or records about the site are held in its registered files, which it says are the only campaign records it keeps long term; nothing has emerged since the earlier replies of 28 May and 10 and 11 June. What it holds is the archive on Coflein for NPRN 20182. Aerial-photograph searches would be chargeable. The late-19th-century armour find is not mentioned in the unpublished Suggett report (archive 6048945); two other records do mention it (6048942 and the Daily Telegraph piece of 16 April 1974, 6048944). A survey officer visited the site briefly after the December 1988 demolition; the reason is not recorded. Archive records 6364275 and 6364276 relate to other sites (Tŷ Mawr, Tresimwn, and 33 Whitecross Street, Monmouth), not Llandough. NA/GL/88/49 is the accession entry for 6048945; the only item received under NA/GL/89/208 was 6048941, which is reproduced in the GGAT 1990 assessment (6524751). Further queries will be handled as public enquiries and may be charged. See also Archaeology and Heritage. Published — GHF-E106-R01-A1 — RC26-0375 order form (Welsh) (LES08 Ffurflen Archebu 2023.docx; mirror); GHF-E106-R01-A2 — RC26-0375 price list 2026 (Welsh) (LES16 Rhestr Brisiau 2026.pdf; mirror). Three signature images not published.
GHF-E106-R02 2 Oct 2026 HM Courts and Tribunals Service, National Support Unit. Subject-access internal review 260904007. Sends the extension letter for the family’s request. The family replied the same day clarifying scope: the earlier reference to the 133 houses and that parcel is withdrawn from the scope of the request. Outcome awaited. Extension letter (260904007 – SAR IR extension letter.pdf) held by the family; not published (subject-access correspondence).
GHF-E106-R03 29 Sep 2026 Wales Office FOI (replying from the NIO FOI mailbox). Internal review IR/26/16 of 26FOI 103. Acknowledges the internal review requested on 28 September. The review will be done by an independent official not involved in the original handling, and the department aims to report no later than 26 October 2026. Original response of 22 September and acknowledgement of 8 September are described in the Records Access Chronology. 🕒 No substantive attachment. The 22 September response letter is at R16.
GHF-E106-R04 1 Oct 2026 Welsh Government (Cadw). ATISN 27589, following 26FOI 103. Acknowledges the request received 29 September for any consideration, between 1 July and 31 December 1988, of listing Great House Farm. Response due 26 October 2026. The family replied on 1 October setting out the two historical dates for the avoidance of doubt. Not to be merged with ATISN 27021. No substantive attachment.
GHF-E106-R05 1 Oct 2026 The National Archives FOI Centre. CAS-347296-M0V4Y1. Also a WhatDoTheyKnow notice of 1 October that the response was late. Replies to the family’s clarification of 30 September, confirming that the scope clarification was given on 2 September 2026. The public WhatDoTheyKnow thread is titled for Great House Farm, BP v Buckler 1987. Re-sends the three CSV files first supplied on 23 September (identical; published at R15). (corrected 5 Oct)
GHF-E106-R06 30 Sep 2026 Vale of Glamorgan Council FOI unit. 00211557 (FOI/EIR). Acknowledges the family’s request about Great House Farm and Church View Close. Reply due about 26 October 2026. No substantive attachment.
GHF-E106-R07 29 and 30 Sep 2026 Heneb (Trust for Welsh Archaeology). Formal complaint on HER identifiers and the 1978–1995 record. 29 September: acknowledges the complaint of 27 September, appoints an investigating officer and aims to respond within five weeks. 30 September: acknowledges the family’s supplementary information. No outcome. No substantive attachment (logo only).
GHF-E106-R08 29 Sep 2026 Independent Complaints Reviewer. ICR/090/26 (HM Land Registry). Acknowledges the family’s further emails, including those of 28 September. Investigation awaited. No substantive attachment.
GHF-E106-R09 29 Sep and 2 Oct 2026 HM Land Registry customer support. Enquiries 260929-6766714 and 260928-6762800. 29 September: automated acknowledgement. 2 October: the enquiry is being assessed and will be answered in due course. Neither answers the open questions listed in the Records Access Chronology. None.
GHF-E106-R10 30 Sep 2026 Welsh Government, ministerial correspondence unit. TO/HF/05677/26. Bilingual receipt for the family’s notice under sections 194–195 of the Historic Environment (Wales) Act 2023 about the HER classification of the site. No substantive attachment.
GHF-E106-R11 29 Sep 2026 Crown Prosecution Service, Victim Liaison Unit Cymru-Wales. Unable to locate a case file from the details given; explains that its references are unique reference numbers. The family sent further material on 30 September. No substantive attachment (logo only).
GHF-E106-R12 29 Sep 2026 South Wales Police, subject access team. Asks for identification before processing the subject access request. The family supplied it the same day. Contents of the family’s identification are not published. Not published (personal data).
GHF-E106-R13 29 Sep 2026 Dŵr Cymru Welsh Water. Mail reference 93047764/01. Reply to the family’s further email of 17 September. No substantive attachment.
GHF-E106-R14 29 Jul, 30 Jul and 30 Sep 2026 National Library of Wales enquiries. FOI/2026/09 (Cardiff Castle furniture, Bute Estate series). 29 July: internal review outcome, with the searches described, including Bute Estate series D153 and D205. 30 July: acknowledgement. 30 September: asks the family to refer to previous correspondence for the searches carried out. No attachment in the family’s mailbox: the NLW emails of 28 and 29 July are plain text (about 11 KB each). (corrected 5 Oct)

Not yet retrieved

Unretrieved attachments: Three attachments remain unextracted. The covering emails identify their filenames and describe their contents; the original files are outstanding. Any summary beneath a placeholder is inference, not source text.

Amgueddfa Cymru, FOI 2026-032 — email of 22 September 2026, 11:42 (28.5 MB)

Thirteen attachments. Two are not catalogued here: the family’s own timeline document, returned in the pack (FOI 2026-032 - Timeline Doc by Sion Bucklet.pdf), and the Museum’s email images. Entry: R17.

Catalogue: GHF-E106-R17-A1

FOI 2026-032 - 1924.jpeg — page of MS 3360/3, 1924 sale particulars of “Nine Well-Known Farms in the Vale of Glamorgan forming part of the Llandough Estate”, headed Great House Farm

Placeholder: original not yet retrieved (email too large for the mail connector)
Inferred — not evidenceMost likely the lot for the Great House Farm at Llandough-juxta-Cowbridge. It cannot describe the Penarth farm as one holding sold by one owner: in 1924 Parcel A (house and about 10 acres) was the Thomas family’s and Parcel B (about 9 acres) was the Bute Estate’s until 1938, and neither was a “Llandough Estate”. If it is the Penarth farm after all, it must name Thomas or Bute as vendor and a Williams tenant, give roughly 10, 9 or 19 acres, and use the Llandough-juxta-Penarth tithe/OS parcel numbers (1841 tithe: 211 for the Parcel A woodland, 193 for Parcel B) — and it would then be the obvious candidate for what the 15 May 1924 agreement on the WA231076 file records. Test when retrieved: parish, vendor, tenant, acreage, parcel numbers, and whether the plan shows St Dochdwy’s Church and Leckwith Road.
Catalogue: GHF-E106-R17-A2

FOI - 2026-032 - explanatory doc.docx — the Museum’s descriptor for each record

Placeholder: original not yet retrieved (email too large for the mail connector)
Inferred — not evidenceThe covering email says the Museum added “a brief descriptor for each record, together with any available reference or catalogue information”; this file is almost certainly that list. It cannot contain the basis for treating the records as “unrelated” (item 7): the same email disclaims any association rather than explaining one, and item 7 was still unanswered on 28 September. Expect: one line per attachment with accession or MS number and a short description — including the reference for the 1924 page, which may say which Llandough it was catalogued under.
Catalogue: GHF-E106-R17-A3

Llandough 82.44H list.xls and Llandough 82-44H details.xlsx — accession 82.44H

Placeholder: original not yet retrieved (email too large for the mail connector)
Inferred — not evidence82.44H is the archive of the 1978–79 excavation of the Roman villa (Register Update A-053), on the Llandough Farm site south of the church (HER PRN 00768s), not Great House Farm. Expect an object-by-object finds list with context numbers. It cannot place a find at Great House Farm unless an entry gives a findspot north of the church; it is also the most likely home of the waterwheel story (Ref 13.2) rather than the farmhouse.
Catalogue: GHF-E106-R17-A4

Llandough 95-56H list.xls and Llandough 95-56H details.xlsx — accession 95.56H

Placeholder: original not yet retrieved (email too large for the mail connector)
Inferred — not evidence95.56H is the archive of the 1994 early-medieval cemetery excavation north of the church, on the redevelopment of the farm’s eastern land (Register Update A-045, A-053). Expect skeleton and context lists; totals should match the 858 (1994) and 1,026 (2005) burials already recorded (A-067). It cannot bear on the c.1858 Church Farm find (63.24) or the c.1880 “armour” story, and it says nothing about ownership of either parcel.
Catalogue: GHF-E106-R17-A5

FOI 2026-032 - burial data.pdf, FOI 2026-032 - Llandough excavation.pdf and FOI 2026-032 - Roman Villa LLandough.pdf

Placeholder: original not yet retrieved (email too large for the mail connector)
Inferred — not evidenceVery probably the published or grey-literature reports for the two accessions above: the 1994 cemetery data and excavation report (95.56H) and the villa report (82.44H; Owen-John 1988 is the published account). They describe the excavated areas only and cannot speak to the farmhouse floor, rear wing or dairy unless they record excavation of the house footprint itself.
Catalogue: GHF-E106-R17-A6

FOI 2026-032 - PAS finds.pdf

Placeholder: original not yet retrieved (email too large for the mail connector)
Inferred — not evidencePortable Antiquities Scheme records. This is the item the family identified on 27 September as including PAS 2022.18.1 at NGR SS9934672805 — a grid square near Llandow and Llandough-juxta-Cowbridge, about 20 km west — i.e. the “different Great House Farm” noted at R17. It may be the same file the Wiki already holds as “Background – Portable Antiquities Scheme finds records 2022-23”; confirm by checksum. It cannot be evidence about the Penarth farm unless a record carries an ST 16/17 grid reference.
Catalogue: GHF-E106-R17-A7

FOI 2026-032 - Filling the gaps.pdf

Placeholder: original not yet retrieved (email too large for the mail connector)
Inferred — not evidenceAlmost certainly Davis, Filling the Gaps: the Iron Age in Cardiff and the Vale of Glamorgan, which the Wiki already holds as background reading. A published synthesis: not a Museum record about the farm.

Vale of Glamorgan Council, FOI 00211027 — email of 14 September 2026, 16:07 (27 MB)

Two attachments. Entry: R23.

Catalogue: GHF-E106-R23-A1

Conveyance dated 11 June 1965.pdf — conveyance and plan of the land for Llandough Primary School, between (1) Lakeside and Llandough Development Company Limited, (2) Western Ground Rents Limited and (3) Glamorgan County Council; consideration £16,800 (facts from the covering email)

Placeholder: original not yet retrieved (email too large for the mail connector)
Inferred — not evidenceWGR is a party, so in 1965 it held, or had to release, an estate in the school land; the development company was most likely the contracting vendor. A conveyance of this kind normally recites the vendor’s title, so it should recite WGR’s root — on the Wiki’s reading the 1938 Bute conveyance, which carried Parcel B only. That makes this the earliest WGR title recital the family can get before the missing 1969 deed to BP Pension Trust. It cannot give WGR title to Parcel A: in 1965 the farmhouse and garden were occupied by Mary (Nancy) Williams, who refused WGR’s tenancy offer that year. Whether the school site was ever part of Great House Farm is itself unknown. Test: the plan against the 1939 tenancy plan and the 1841 tithe parcels; the recitals (dates, parties, acreages); and whether any part of the ~10 acres of Parcel A is included.
Catalogue: GHF-E106-R23-A2

1965 Contract.pdf — the contract for the same sale

Placeholder: original not yet retrieved (email too large for the mail connector)
Inferred — not evidenceExpected to show who contracted to sell (the development company, WGR or both), the special conditions, and any title the purchaser was required to accept. It cannot add title beyond what the conveyance recites, but may show whether WGR sold as owner or merely concurred, and whether earlier title deeds were produced to the County Council.

Cadw Listed Buildings — email of 21 May 2026, 16:16 (11.6 MB)

Three attachments. Entry: R42.

Catalogue: GHF-E106-R42-A1

1990-08-xx - Great House Farmhouse, Llandough - GGAT Assessment.pdf

Placeholder: original not yet retrieved (email too large for the mail connector)
Inferred — not evidenceThe GGAT assessment of August 1990, sent by Cadw as “the attached Welsh Archaeological Trust report”. Very probably the same report already in the evidence mirror (1990-08-00 - Great House Farmhouse Llandough GGAT Assessment) and relied on throughout the Wiki; the email’s 11.6 MB size fits a scanned report. Confirm by checksum.
Catalogue: GHF-E106-R42-A2

1988-07-29 - Great House Farmhouse, Llandough - survey photo.pdf and 1988-07-29 - Barn at Great House Farmhouse, Llandough - survey photo.pdf

Placeholder: original not yet retrieved (email too large for the mail connector)
Inferred — not evidenceAlmost certainly the same two survey photographs Cadw sent again on 11 June with “Doc 1.” and “Doc 2.” added to the same filenames, now published at R37 (A2, A3). The covering email says “We hold no other electronic records”, so these attachments cannot include any other 1988 listing-file material.

Where the originals are held

Original attachments are mirrored, unaltered, at wayback.bucklerfamily.estate under pdf/foi/. The source copy is the wayback branch of the family’s unclehowell/datro repository (release v0.0.0.87, 5 October 2026), with a list of files and SHA-256 hashes so that any copy can be checked against the original. Files this site cannot host (ZIP and CSV) link to the mirror. See the Evidence Library for the vetting rule that applies to mirrored copies.

Replies received before 28 September 2026 (22 June – 23 September)

Catalogue Date received From / reference What the reply is Attachments
GHF-E106-R15 23 Sep 2026 The National Archives FOI Centre. CAS-347296-M0V4Y1 / CRM:007302479. Disclosure following the broader search: identifies the House of Lords judicial papers series (YHL/PO/JO/10/11/2536, item 19 BP Properties Ltd v Buckler), transfer paperwork, release schedules, a manifest, the National Farm Survey and Glamorgan Agricultural Executive Committee records. The CSV files show container HL/PO/JO/10/11/2536 (barcode P104629) and that series YHL/PO/JO/10/11 was released to Discovery on 20 May 2026. Family reply 25 September. Detail in the Records Access Chronology. Published — GHF-E106-R15-A1 — CAS-347296 item 01: release schedule (on Discovery) (Item 01 - Release Schedule_On Discovery_Redacted.csv; mirror); GHF-E106-R15-A2 — CAS-347296 item 02: high-level delivery schedule (Item 02 - Release Schedule_High Level Delivery Schedule_Redacted.csv; mirror); GHF-E106-R15-A3 — CAS-347296 item 03: Collection 27 series 11 manifest (Item 03 - Collect 27 Series 11_Manifest_Redacted.csv; mirror).
GHF-E106-R16 8 Sep and 22 Sep 2026 Wales Office FOI (NIO mailbox). 26FOI 103. 8 September: acknowledgement of the request of 29 August. 22 September: the response letter (digital search only; paper files said to have gone to the National Assembly in 1999 and the Welsh Government in 2007). Internal review follows at R03. Published — GHF-E106-R16-A1 — 26FOI 103 response letter (26FOI 103 - Buckler - Response.pdf; mirror). The 8 September acknowledgement only quoted back two documents the family had sent; not republished. (corrected 5 Oct)
GHF-E106-R17 22 Sep and 28 Sep 2026 Amgueddfa Cymru – Museum Wales. FOI 2026-032. 22 September: disclosure of Portable Antiquities Scheme spreadsheets and links to published 1994 cemetery papers, personal data redacted; item 7 (basis for treating records as unrelated) not answered. The pack includes a record for a different Great House Farm, at Llandough near Cowbridge, and a page from MS 3360/3 (1924 Llandough Estate sale particulars) that the Museum later reported under Great House Farm (R33); which farm that page describes is not yet established. 28 September: clarifies that its collections system records items individually and does not group records by similar place names; separately says a response to FOI 2026-036 is aimed for 6 October (it arrived on 5 October: R33). Not yet retrieved — thirteen attachments in a 28.5 MB email: the 1924 page of MS 3360/3, the Museum’s explanatory document, finds lists for accessions 82.44H and 95.56H, five reports and the family’s own timeline. Each has a placeholder with an inferred-content label at Not yet retrieved. 🕒
GHF-E106-R18 22 Sep 2026 Amgueddfa Cymru. Internal review FOI 2026-024. Review upheld: the site-level search was reasonable and broader terms would be disproportionate. No substantive attachment: the only image is one the family had sent, quoted back. (corrected 5 Oct)
GHF-E106-R19 8 Sep 2026 Amgueddfa Cymru. FOI 2026-036 and internal review FOI 2026-020. Two replies. 2026-036 was acknowledged with a proposal to fold 2026-032 into it; the family objected and the Museum confirmed 2026-032 would stay open. The internal review of 2026-020 (furniture and household contents) was upheld. The substantive answer to 2026-036 is at R33. No substantive attachment.
GHF-E106-R20 27 Jul, 25 Aug and 26 Aug 2026 Amgueddfa Cymru. FOI 2026-024 (the reported find under the dining-room floor). 27 July: acknowledgement. 25 August: refusal as not held, with the finding that records of other discoveries at the farm and at Church Farm were out of scope. 26 August: internal review accepted; the request for the records already found moved to a new number, 2026-032. The Church Farm records were later supplied under 2026-036: GHF-E106-R33-A1 to A3. 🕒 No substantive attachment: the only image is one the family had sent, quoted back. (corrected 5 Oct)
GHF-E106-R21 13 Jul, 3 Aug and 14 Aug 2026 Amgueddfa Cymru. FOI 2026-020 (furniture and movable property). 13 July: asks whether the request was meant for the Museum. 3 August: not held. 14 August: describes the further searches undertaken. 🕒 No substantive attachment.
GHF-E106-R22 8, 16, 17 and 21 Sep 2026 Royal Commission (RCAHMW) NMR enquiries. Four acknowledgements: 20 working days for the FOI of 8 September; 15 working days with the priority search service suspended through staff shortages for the RCS2/1/1777 catalogue check (16 September) and the 15–17 September enquiry; 20 working days for the further FOI of 20 September. The substantive answer is at R01. No substantive attachment (one image the family had sent, quoted back). (corrected 5 Oct)
GHF-E106-R23 12 Aug, 24 Aug, 14 Sep and 18 Sep 2026 Vale of Glamorgan Council: Monitoring Officer, FOI unit (00211027, Llandough Primary School) and the Leader’s office. 12 and 24 August: decisions on the complaint about the ward member’s failure to respond. 14 September: response to FOI 00211027 (land for Llandough Primary School): the Council holds a conveyance of 11 June 1965 between Lakeside and Llandough Development Company Limited, Western Ground Rents Limited and Glamorgan County Council, consideration £16,800; no record of a gift or undervalue; no valuation report, no Council or committee report and no planning obligation identified; no correspondence with BP or any BP company; older committee records may be at Glamorgan Archives; the officer’s name is withheld as personal data. 18 September: reply on behalf of the Leader. 🕒 Not yet retrieved — the 14 September email (27 MB) carries the 1965 conveyance with plan and the 1965 contract; placeholders with inferred-content labels at Not yet retrieved. The other three emails carry only logos or an image the family had sent. 🕒
GHF-E106-R24 5 Aug – 30 Sep 2026 Glamorgan Archives. References 2026/3309, 2026/3793, 2026/3893, 2026/3941, 2026/4097, 2026/4097b. Responsive replies: National Library records must be requested from the Library (5 Aug); searchroom visit booked (5 Aug); answers on DBDT/10/19 and the Bute, Mountjoy and D696 holdings, with 41 Bute catalogue documents sent as a ZIP file (7 Sep); examination and photography of DBDT/79/1 (14 Sep, with a digital photography order form, resent in a second email); copying of ACA/8/2 priced at £60 for 53 images (7 Sep); detailed answers under 2026/4097 (24 Sep) and 2026/4097b (30 Sep, re-sending Bute 10). Published — GHF-E106-R24-A2 — Bute catalogue documents (41 Word files, zipped) (Bute zipped.zip; mirror); GHF-E106-R24-A1 — Digital photography order form (digital photography order form 2025.docx; mirror); GHF-E106-R24-A3 — Bute 10 catalogue document (resent under 2026/4097b) (Bute 10.doc; mirror).
GHF-E106-R25 14 Aug, 27 Aug and 4 Sep 2026 Cadw / Welsh Government. ATISN 27021 escalation. 14 August: confirms the revised report of 10 August will be treated as the operative version. 27 August: Chief Inspector reply on surviving records and historic retention arrangements. 4 September: single reply to the family’s emails of 27, 28 and 29 August, referring to the Welsh Government complaints process. Summarised in the Records Access Chronology. No substantive attachment.
GHF-E106-R26 22 Jun – 9 Sep 2026 Ministry of Justice (Disclosure Team and HMCTS National Support Unit). References 260607013, 260702090, 260803049, 260805002, 260813002. 22 June: probate/court-records FOI 260607013 being processed. 1–2 July: treated as a subject access request; proof of address could not be opened. 3 August: SAR clarification 260702090. 3 September: SAR response 260803049 (files destroyed under the retention schedule). 12 August: FOIA response 260805002 — no information held on the Barry Magistrates’ Court hearing of January 1989. 9 September: extension of the internal review 260813002 to 9 October. Extension for 260904007 is at R02. 🕒 Published — GHF-E106-R26-A1 — FOI 260805002 response (Buckler Sion - 260805002 - FOIA - response.pdf; mirror); GHF-E106-R26-A2 — FOI internal review 260813002 extension letter (260813002 – FOI IR extension letter.pdf; mirror). The SAR letters of 3 August and 3 September are held by the family and not published (subject-access correspondence).
GHF-E106-R27 13 Jul and 30 Jul 2026 HM Land Registry (Coventry and Wales offices). Ref WA231076/A/216 and N610CGV. 13 July: the Information Rights team cannot answer general registration enquiries and refers the family to Customer Support and the statutory routes of access. 30 July: the letter listing the surviving first-registration documents. The 30 July schedule of 43 documents is already catalogued as GHF-E106-10. Published — GHF-E106-R27-A1 — N610CGV letter (WA231076) (Correspondence.pdf; mirror). 30 July: GHF-E106-10 — schedule of first-registration documents (Correspondence.pdf; mirror).
GHF-E106-R28 10 Aug 2026 Information Commissioner’s Office. IC-546505-W6P0. Letter in response to the family’s correspondence of 21 July 2026: referral to other bodies and the preservation of records for a legal matter are outside the ICO’s remit; FOIA and the EIR do not require authorities to create information or give explanations. Published — GHF-E106-R28-A1 — IC-546505-W6P0 letter (Letter to SB.pdf; mirror).
GHF-E106-R29 22 Jul and 19 Aug 2026 Department for Culture, Media and Sport. FOI2026/06174 and IR2026/06711. 22 July: no information held on furniture, furnishings, heirlooms or other movable property from Great House Farm; the family replied the same day that it was surprised no information was held. 19 August: internal review upholds the nil return. 🕒 Published — GHF-E106-R29-A1 — FOI2026/06174 response (_FOI2026_06174.pdf; mirror); GHF-E106-R29-A2 — IR2026/06711 internal review response (IR2026_06711 Response.pdf; mirror).
GHF-E106-R30 9 Sep 2026 Crown Prosecution Service, Victim Liaison Unit Cymru-Wales. Reply to the family’s letter of 3 September (subject “Opening of BP vs Buckler 1987”): unable to comment on hypothetical matters. Later reply at R11. No substantive attachment: the reply is in the email body; the only attachment is the CPS logo. (corrected 5 Oct)
GHF-E106-R31 29 Jul 2026 National Library of Wales enquiries. FOI/2026/11. Response to the family’s FOI about Great House Farm, Llandough, Cardiff. Follow-on internal review outcome is at R14. No attachment in the family’s mailbox. The filename FOI2026-11-Response.pdf recorded earlier could not be found in any email. (corrected 5 Oct)
GHF-E106-R32 12 Aug, 17 Aug and 2 Sep 2026 Royal Mail Group (family-history request about Mr Williams, Cardiff Post Office Engineering Department, 1897 Marconi experiments at Lavernock). States that Royal Mail has not been subject to the Freedom of Information Act since 2013 and recommends the Postal Museum and Archive. See also GHF-E090-N02 and the Post Office reply at R41. No substantive attachment.

Earlier replies now itemised (R34–R42)

Replies with substantive attachments found in the 5 October attachment check that were not yet in this register. The six HM Land Registry letters of February to May 2026 were already on this site and are listed in the Evidence Library (GHF-E106-05 to 09); they are now also mirrored.

Catalogue Date received From / reference What the reply says Attachments
GHF-E106-R42 21 May 2026 Cadw (Welsh Government), Listed Buildings casework. Reply to the family’s emails of 17 and 20 May: Great House Farm and its barn were assessed and rejected for listing in the 1988 community survey of Llandough; two photographs dated 29 July 1988 are sent, their “YYY” marking meaning “marginally below the bar”; no other electronic records; no record yet of the inspectors’ visit reported for December 1988; the one paper file found (2002) does not mention the farm; a search for other paper and Welsh Office files is promised, with a warning that some are “quite likely” destroyed. Formal request followed as ATISN 27021 (R37). 🕒 Not yet retrieved (11.6 MB email): the GGAT 1990 assessment and the two 1988 photographs; placeholders with inferred-content labels at Not yet retrieved. 🕒
GHF-E106-R34 26 Feb 2026 The National Archives (Manorial Documents Register). “Manor of Llandough – MDR entries”. Forwards the Manorial Documents Register return for the manor of Llandough (HMC 9.311). Which Llandough the manor return concerns should be checked against the return itself before it is cited, for the reasons set out at same-name records. Published — GHF-E106-R34-A1 — Manorial Documents Register: HMC 9.311 Llandough manor return (HMC 9.311 Llandough Manor return.jpg; mirror).
GHF-E106-R35 13 Apr 2026 HM Land Registry FOI team. F260213. Confirms it holds recorded information about land on the north side of Leckwith Road, Llandough, but says it is in registers open to public inspection and so available by the statutory routes of access (Land Registration Act 2002, ss.66–67), not under FOIA. Published — GHF-E106-R35-A1 — FOI F260213 response (F260213.pdf; mirror).
GHF-E106-R36 27 Apr 2026 Ministry of Justice, Central Correspondence Team. TO130237. Reply to the family’s email of September 2025 to the Cabinet Office, transferred to the MoJ: ministers and officials cannot comment on or intervene in an individual case; complaints about solicitors go to the SRA; signposts Citizens Advice and Law Centres. Apologises for the delay. Published — GHF-E106-R36-A1 — Central Correspondence Team reply TO130237 (TO130237 Sion Buckler.pdf; mirror).
GHF-E106-R37 11 Jun 2026 Welsh Government (Cadw). ATISN 27021. Response with two Cadw survey photographs of 29 July 1988 (farmhouse and barn) and the assessment that the building did not meet listing criteria. Review letters of 2 and 10 July are described in the Records Access Chronology; escalation at R25. Published — GHF-E106-R37-A2 — ATISN 27021 doc 1: farmhouse survey photo, 29 July 1988 (Doc 1. 1988-07-29 - Great House Farmhouse, Llandough - survey photo.pdf; mirror); GHF-E106-R37-A3 — ATISN 27021 doc 2: barn survey photo, 29 July 1988 (Doc 2. 1988-07-29 - Barn at Great House Farmhouse, Llandough - survey photo.pdf; mirror); GHF-E106-R37-A1 — ATISN 27021 response letter (ATISN 27021 - 2026-06-11 - Response Letter.pdf; mirror).
GHF-E106-R38 16 Jul 2026 South Wales Police FOI. 719/26. No information held on police attendance or support for bailiffs at the property, 1900–1993, or the related matters requested. An internal review (1188/26) was acknowledged on 29 September. 🕒 Published — GHF-E106-R38-A1 — FOI 719/26 response (Response 719_26.pdf; mirror). The force’s standard complaints procedure, also attached, is not republished.
GHF-E106-R39 29 Sep 2026 South Wales Police FOI. 1040/26. Request for information relating to named individuals: South Wales Police does not hold this information. Published — GHF-E106-R39-A1 — FOI 1040/26 response (Response 1040_26.pdf; mirror). Standard complaints procedure not republished.
GHF-E106-R40 28 May and 10 Jun 2026 Royal Commission (RCAHMW). RC26-0205. Earlier replies on the Great House Farm archive, sending the charging documents for copies and licences. The 10 June email re-sent the same three files. Published — GHF-E106-R40-A3 — RC26-0205 order form 2021 (LES08 Order Form 2021.docx; mirror); GHF-E106-R40-A2 — RC26-0205 price list 2026 (LES16 Price List 2026.pdf; mirror); GHF-E106-R40-A1 — RC26-0205 licence fees 2026 (LES17 Licence Fees 2026.pdf; mirror).
GHF-E106-R41 24 Jul 2026 Post Office Limited. FOI2026/00751. Request for records of Mr Williams of the Cardiff Post Office Engineering Department and his part in Marconi’s 1897 experiments at Lavernock Point: Post Office Limited does not hold the information. See R32. Published — GHF-E106-R41-A1 — FOI2026/00751 response (FOIA Response - FOI2026_00751.pdf; mirror).

Retrospectively catalogued correspondence — R52 (11 June 2026)

This older Glamorgan Archives email has been assigned the next catalogue number on 10 October 2026; catalogue sequence follows entry order, not message date. The reported contents are itemised on GHF-E106-R52 — Glamorgan Archives email, 11 June 2026. The disclosure concerns: (1) DXJF/64/30, a village-layout sketch attributed to Nancy Buckler of Great House Farm, Llandough [juxta-Penarth], c. 1945–1955; (2) DSA/6/1158, 1938 sale particulars reportedly naming D.J. Jenkins and a £5,500 sale to L.D. Thomas, whose property identity remains unconfirmed; (3) D696, the Western Ground Rents collection, c. 1938–1944, with a suggested “Western Ground Rents” + “Thomas” cross-search; and (4) the reported absence of Great House Farm plans listed/deposited in the Glamorgan Archives holdings searched. The last point is an archival gap, not proof that plans never existed. Original email/attachments still need to be added or checked.

Still to be itemised: Cadw ATISN 27021 review letters (2 and 10 July), Heneb’s May reply, the Vale 00210772 response (7 July) and the Senedd committee acknowledgement of 28 September. They are described in the Records Access Chronology.

See also: Records Access Chronology · Evidence Library · Missing Records Register · Evidence Chain 🕒

Name/location reference: Great House Farm — Name & Location Variations (historical spellings and Llandough-juxta-Penarth location forms).</p

New replies logged from the 6–7 October 2026 Gmail review (R43–R48)

These entries are numbered after the live register’s existing R34–R42 entries. The numbering is deliberately not reset to the older snapshot described in the 7 October update brief.

Catalogue Date received From / reference What the reply says Attachments / status
GHF-E106-R43 6 Oct 2026 Royal Commission (RCAHMW), further response under RC26-0375 RCAHMW says its searches covered registered files, the NMRW archive by subject term and by area, and a manual search of uncatalogued material. It says nothing is withheld and that the remaining requests are answered under s.21 because the information is accessible by other means. The requests of 8, 15, 17 and 20 September are now considered fully answered. Awaiting the free scans of NMR 6048945, 6048943 and 6048941; see RCAHMW archive detail.
GHF-E106-R44 18 Sep 2026 (forwarded) HM Land Registry, Chief Executive & Chief Land Registrar, via Stephen Doughty MP’s office HMLR replied to the MP. The MP’s office says it is still awaiting the Ministry of Justice. 260900 – Letter to Stephen Doughty MP.pdf — the update brief identifies the document; the PDF itself was not supplied in this update bundle. 🕒
GHF-E106-R45 28 & 30 Sep 2026 Vale of Glamorgan Registration Service The Superintendent Registrar could not find a death record for Mary Doreen (Nancy) Williams in the Vale and passed the request to Cardiff. Open transfer to Cardiff; log Cardiff’s reply when received.
GHF-E106-R46 30 Sep 2026 South Wales Police, SAR concerning the 20 Aug 2026 request ID received. South Wales Police asks for more detail on the request concerning “the death of 2 individuals”. Publish status only; SAR content is not reproduced.
GHF-E106-R47 1 Oct 2026 National Counter Terrorism Security Office (NCTSO), via WhatDoTheyKnow Two responses were posted on WhatDoTheyKnow. Their contents were not readable from the source available for this update, so no substantive response is asserted here. Retrieval action remains open: read the two public responses and add their exact substance before treating them as evidence.
GHF-E106-R48 29 Sep – 2 Oct 2026 Replies to the 28 Sep 2026 preservation notices Replies received from Linklaters (data protection), the National Library of Wales, Warwick Modern Records Centre, Archaeology Data Service, Landmark Chambers and ITV clip sales. The substantive content is set out below; the Landmark Chambers reply remains to be reviewed. Grouped administrative / preservation correspondence; see preservation-notices section.

28 September 2026 preservation notices and replies

First notice recipients: Cadw / Welsh Government; HMLR Wales Office and its DPO; Heneb; RCAHMW; Vale of Glamorgan FOI and DPO; Glamorgan Archives; South Wales Police; The National Archives; Wales Office; National Library of Wales.

Second notice recipients: Linklaters; Blake Morgan; Darwin Gray; Cotswold Archaeology; BP Archive; Museum Wales; Cardiff County Court; Parliamentary Archives; and the cc list. Persimmon received a separate letter already on the Wiki.

  • Linklaters, 29 Sep: will assess the request insofar as it concerns personal data.
  • National Library of Wales, 30 Sep: says it does not routinely destroy or dispose of records.
  • Warwick Modern Records Centre, 2 Oct: holding reply; a fuller response is to follow.
  • Archaeology Data Service, 2 Oct: lists five catalogue records, including doi:10.5284/1071962 and doi:10.5284/1000252.
  • Landmark Chambers: reply received; substantive review still required.
  • ITV clip sales: automated reply only; no substantive response.

Preservation evidence rule: these notices are logged as preservation / custody controls. They do not, by themselves, establish destruction, concealment or wrongdoing.

>

MOD FOI2026/09190 — entry added 10-10-2026

Evidence: GHF-E169 — MOD internal review dated 10 October 2026.

The MOD states that its searches across MOD archives and targeted searches in the Army Secretariat and Counterterrorism and United Kingdom branches did not locate information matching the request. Separately, it neither confirms nor denies whether it holds Special Forces-related information under FOIA 2000, section 23(5). The review acknowledges delay and concludes that timeliness requirements were not met, without clearly identifying in its concluding paragraph which stage caused that finding. It says personal-information elements were referred for a separate subject access process.

Interpretive control: this is a dated record of the MOD’s statement, not proof that relevant historical records never existed or that military personnel were or were not involved. Keep FOI2026/09190 distinct from FOI2026/09019 unless the MOD confirms a relationship. Do not mark the subject access strand complete until its reference and substantive outcome are recorded.

Llandough Community Council — replies received 20 September–11 October 2026

Source status: R53 is the wording of a 20 September email quoted inside the 28 September reply; the original 20 September message has not been recovered separately. R54 and R55 are transcriptions from the working correspondence record. Original .eml/PDF files are not attached to these public pages. The complete subject thread and calculation check are on GHF-E170.

Register referenceDateReply / source statusEvidence page
GHF-E106-R5320 September 2026Initial reply quoted in the 28 September email: “We have nothing more to add.” Original message not separately recovered.Open R53
GHF-E106-R5428 September 2026Confirmation that the 21 September request had been passed for consideration.Open R54
GHF-E106-R5511 October 2026Section 12 refusal, proposed refinement, internal-review route and deferral of other matters to October meeting.Open R55

Related analysis: GHF-E170 — request scope, response and calculation control · Llandough Council correspondence chronology · Institutional review.

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