Llandough Community Council — Correspondence Chronology
Llandough Community Council correspondence
| Date | Record | Source |
|---|---|---|
| 14 June 2026 | A later request describes Paul Egan’s response as saying that minutes from 1982 onwards were deposited with Glamorgan Archives in 2002 and citing FOIA section 21. The original 14 June message is not separately recovered. | GHF-E183 — Section 21 source-status anchor · GHF-E170 |
| 20 September 2026 | Reply: “We have nothing more to add.” The wording is preserved as a quotation inside the 28 September correspondence; original message not separately recovered. | GHF-E183 — quoted reply anchor · GHF-E106-R53 |
| 21 September 2026 | FOI/EIR request for post-2002 records, photographs/images of any date and records of the 1982 transfer/deposit. The public text is a transcription based on the later quoted correspondence, not a recovered original sent-item file. | GHF-E183 — request transcription anchor · GHF-E170 |
| 28 September 2026 | Chair Dr Mo Misra confirmed that the 21 September request had been passed to the Clerk for consideration. Public transcription; original email header time not stated. | GHF-E183 — Chair’s reply anchor · GHF-E106-R54 |
| 11 October 2026 | Section 12 FOIA refusal signed by Paul R. Egan as Clerk. The Council offered a possible refinement and internal review, and deferred the other matters to the October meeting. Original email file and time are not in the public transcription. | GHF-E183 — Egan’s refusal anchor · GHF-E106-R55 |
| 13 October 2026, 01:07 UTC | First family email asking for an internal review; superseded by the revised 03:25 UTC message. The public Wayback copy is redacted for personal postal/email details. | GHF-E183 — superseded 01:07 UTC entry |
| 13 October 2026, 03:25 UTC | Revised family email replacing the 01:07 UTC version. It seeks internal review, a separate new records request, a subject access response and meeting details. Personal remarks are not reproduced. | GHF-E183 — revised 03:25 UTC entry |
| 13 October 2026, 20:09 UTC | The chronology records the Clerk’s acknowledgement, a promise of a fuller response and the agenda for the Council meeting on 22 October 2026 at 19:00. This is a source-status note, not a verbatim email transcript. | GHF-E183 — Clerk acknowledgement source-status anchor · 22 October, Item 10 |
| 14 October 2026, 06:26 UTC | The chronology records a family reply thanking the Clerk and pointing to the Item 10 meeting toolkit. Source-status note; original message body not separately transcribed. | GHF-E183 — 06:26 UTC source-status anchor |
| 14 October 2026, 07:10 UTC | The chronology records that the Clerk’s agenda email was forwarded to a Vale of Glamorgan councillor. Source-status note; original forward body not separately transcribed. | GHF-E183 — 07:10 UTC source-status anchor |
Interpretation
The 11 October response estimates 224 sets of minutes, at 20 minutes to read and 10 minutes to assess each. Those components total 6,720 minutes (112 hours) if both apply to every set. The letter instead states “over 2240 minutes”, or 37 hours; that figure equals the assessment component alone.
The response does not separately state search outcomes for photographs/images or records of the 1982 transfer/deposit, and does not separately explain how the environmental-information aspect was assessed. These are omissions in the wording of the response, not a finding of legal breach.
FOI/EIR thread · Llandough Community Council institutional review · FOI & Public-Authority Reply Register.