Missing Records Register
This material now lives at https://fcg.bucklerfamily.estate/case/missing-records-register.
Page ID: 600 · Title: Missing Records Register · Evidence status: Not yet labelled — see the Editing Protocol · Version: 1.0.0 · Editing Protocol
Mandatory dated-status rule — as at… … read more
Mandatory dated-status rule — as at 10-10-2026: Every statement in this register that a record has not been found, is not held, has not been obtained, or that an institution’s involvement is not established describes a limited search or evidential position, not proof of non-existence or non-involvement. Unless an entry explicitly gives a later review date, the Wiki’s assessment of each open status is as at 10 October 2026; the date of an authority’s response is separately stated where known. Attribute “not held” findings to the named holder and its response, preserve the scope of the search, and update the date whenever new material is reviewed. This rule does not alter verbatim source quotations.
| ID | Missing / incomplete record 🕒 | Why it matters | Likely holder / source | Current position | |
|---|---|---|---|---|---|
| M-001 | Complete ITV broadcast containing Great House Farm footage | May show context, people, interviews or events not visible in the five-second surviving clip. | ITV archive / broadcast archive. | Partial clip obtained; complete programme/segment sought. | |
| M-002 | Original ITV production / edit material for the second clip | Could establish whether abrupt edits are ordinary editorial cuts or whether further material survives. | ITV archive / production records. | Not yet obtained. | |
| M-003 | Two missing planning annexes 🕒 | Appendices referred to by the planning officer may contain archaeological/historic representations and the applicant’s response. | Vale planning archive / successor records / deposited archive. | Not in the 2026 file disclosed to the family. | |
| M-004 | NRA / County Engineer typed planning sheets | Could show technical and public-right-of-way considerations in the 1989–90 development sequence. | Planning archive / successor authority records. | Previously identified as missing. 🕒 | |
| M-005 | Complete House of Lords judicial papers surrounding BP v Buckler | Needed to reconstruct the 1987–88 appeal accurately and identify what evidence was before the appellate process. | The National Archives, YHL/PO/JO/10/11/2536 and related judicial series. | Bundle identified 23 Sep 2026; production/access required. | |
| M-006 | Earlier TNA search records / search rationale | Needed to understand why relevant judicial material was not identified during earlier requests. 🕒 | The National Archives. | Investigation required. | |
| M-007 | Complete HMLR first-registration file for WA231076 | Central to identifying the deeds, plans, abstract, requisitions, notices and evidence used to register the land. | HM Land Registry. | Outstanding / under investigation. | |
| M-008 | Complete HMLR file for WA240304 and its amalgamation history | Needed to establish exactly what land was initially registered and how it was later combined into WA231076. | HM Land Registry. | Closed title; underlying file and plan evidence sought. | |
| M-009 | Parcel A conveyance / title document identified in the working theory as missing 🕒 | Potentially decisive for whether Parcel A ever entered the WGR/BP documentary chain. | Land Registry / Glamorgan Archives / private papers / predecessor conveyancing files. | Not located; must not be assumed to exist or to have been fabricated. 🕒 | |
| M-010 | 1876–78 Bute / Daniel Thomas & Son / Williams instruments | Potential foundation for the Parcel A / Parcel B distinction. | Glamorgan Archives, Bute papers and related estate records. | Outstanding target. | |
| M-011 | John Williams 1928 registration / freehold evidence | Could establish the documentary transition relied on by the title case (Mary (Nancy) Williams’s c.1974 witness statement (Mary (Nancy) Williams testimony)). | Land Registry / Glamorgan Archives / family papers. | Outstanding target. | |
| M-012 | Complete 1938 Bute → WGR conveyance and plan | Needed to test the exact extent conveyed to WGR. | Glamorgan Archives / Land Registry. | Outstanding target. | |
| M-013 | 1939 DBDT123/7 WGR / John Williams tenancy and plan | Closed retrieval task. The agreement and plan are recorded as obtained and analysed; the plan image is WordPress Media Library item 88 and is displayed on the dedicated evidence page. It depicts the eastern agricultural fields (working label Parcel B), not the farmhouse plot (Parcel A). The lack of a separate embedded scan of the written terms is a Wiki filing issue, not evidence that the source is missing. | Family-held source / WordPress Media Library item 88; see DBDT123/7 evidence page. | CLOSED — 15 October 2026. Do not re-request the plan. Root title and the scope of the 1938 conveyance remain separate tests. | |
| M-014 | 1975 blue plan and 1982 pink plan | Needed to compare the physical extent of the parcel as it moved through later title records. | Land Registry / archive copy. | Outstanding target. | |
| M-015 | Cadw field record / site record sought by family | Could explain the heritage assessment and the status of the house before demolition. | Cadw / Heneb / deposited archive. | Cadw says record not held; retention/transfer route remains open. 🕒 | |
| M-016 | GGAT / HER source records and missing supporting material 🕒 | Needed to reconstruct the archaeological assessment and identify provenance of statements about the house. | GGAT / Heneb / deposited records. | Access disputed / incomplete. | |
| M-017 | Records concerning archaeological artefacts reportedly lost in a Neath fire | Needed to establish what material existed, where it was held and what happened to it. | Excavation archive, museum/archive custody records, fire records. | Not yet reconstructed. | |
| M-018 | Cadw 1988 spot-listing assessment file | Would show the inspection result, evidence considered, recommendation and reasons for refusal. | Cadw / predecessor listing archive. | Not produced. | |
| M-019 | Cadw decision record and identity of decision-maker | Needed to reconstruct who made the 5 December 1988 decision and under what authority. | Cadw. | Not produced. | |
| M-020 | Cadw destruction / transfer / disposal record for 1988 listing file | Would establish whether missing records were lawfully transferred or destroyed and under which retention regime. 🕒 | Cadw records-management archive. | Not produced. | |
| M-021 | RCAHMW / NMR 6048945 lost C.N. Johns–Mrs Buckler correspondence | Potentially relevant to what the Royal Commission knew and recorded before demolition. | RCAHMW administrative/archive holdings and any duplicate correspondence. | Recorded as lost since 1986/87. | |
| M-022 | RCAHMW NMR 6048942 provenance and associated material | Could identify a further Mrs Buckler-associated account or site record. | RCAHMW archive. | Provenance requires clarification. | |
| M-023 | Planning Appendix B | The officer’s report says further GGAT comments were attached as Appendix B. | Vale Council / Heneb / original committee papers. | Missing from 2026 file. 🕒 | |
| M-024 | Planning Appendices C–E | The officer’s report says two representation letters and the applicant’s agents’ response were attached. | Vale Council / committee archive / sender records. | Missing from 2026 file. 🕒 | |
| M-025 | 1989 GGAT consultation correspondence and complete tender/commission trail | Needed to reconstruct the sequence in which GGAT advised the Council and then undertook the developer-funded assessment. | GGAT/Heneb, Vale Council, BP Properties / Debenham Tewson files. | Incomplete. | |
| M-026 | Original 1990 GGAT field sheets, trench logs, photographs and finds records | Needed to assess what was actually observed versus what the final potential map represented. | GGAT/Heneb / deposited archive. | Not fully obtained. | |
| M-027 | Complete 1994 excavation archive | Would permit comparison of 1990 predictions with 1994 stratigraphy, grave distribution and site limits. | Cotswold Archaeological Trust / successor, ADS, museums, Heneb. | Published summary exists; complete archive not assembled. | |
| M-028 | 1982 GGAT letter / HER history showing advice about investigation north of the church | Important to establish what was known about the archaeological potential before demolition and development. | GGAT/Heneb/HER; deposited archive. | Referenced in existing evidence; full record to be consolidated. | |
| M-029 | Original 1987 Court of Appeal record and lower-court evidence | Needed to test exactly what title, parcel, licence and notice issues were actually decided. | The National Archives / court archive / solicitors’ papers. | Judgment available; complete underlying record not assembled. | |
| M-030 | 1974 County Court possession and appeal file | Potentially contains Mary’s title assertion, notice objection, plans and the basis for the later licence finding. | Court archive / TNA / family solicitors’ papers. | Not fully obtained. | |
| M-031 | 1962 possession proceedings and complete plan/schedule | Central to deciding what land the order actually covered and how the farmhouse/garden were described. | County Court archive / TNA. | Not fully obtained. | |
| M-032 | 1955 High Court possession proceedings and enforcement file | Needed to test the meaning of “whole farm”, the plan, and why farmhouse/garden remained occupied after partial enforcement. | High Court/TNA/archival court records. | Not fully obtained. | |
| M-033 | 1959 WGR tenancy offer to Mary (Nancy) Williams | Could show how the farmhouse/garden were described and what WGR believed it was offering her. | WGR successor/archive; family papers; court files. | Outstanding. | |
| M-034 | 1974 licence-letter provenance and complete correspondence file | Needed to identify sender, recipient name, land description, purpose and any evidence of response/rejection. | BP/WGR successor files; solicitors’ papers; court bundle. | Letters known; complete surrounding file not assembled. | |
| M-035 | 1982 first-registration application (FR1) and declarations | Would show what BP actually applied to register, how it described the land and what evidence it supplied. | HM Land Registry. | Outstanding. | |
| M-036 | 1982 abstract of title referred to by HMLR | Needed to identify the historical chain and documents actually accepted by the Registrar. | HM Land Registry. | Outstanding / referenced in current correspondence. | |
| M-037 | 1982 requisitions and HMLR responses | Could reveal queries raised by the Registrar about extent, title, occupation or notices and how BP answered them. | HM Land Registry. | Outstanding. | |
| M-038 | 1982 notices/service records to Mary (Nancy) Williams or other occupiers | Central to testing actual occupation, identification and whether an objection opportunity existed. | HM Land Registry. | Outstanding. | |
| M-039 | WA231076 historic title editions / original filed plan | Needed to compare the original registered extent against later editions and amalgamation changes. | HM Land Registry. | Outstanding. | |
| M-040 | WA240304 original application, plan and supporting documents | Needed to establish precisely what the separate 1983 title contained before closure/amalgamation. | HM Land Registry. | Outstanding. | |
| M-041 | 2 February 1987 amalgamation form and supporting plan | Could establish exactly how the two title histories were combined. | HM Land Registry, WA231076 item 14 file. | Reference/date identified; underlying complete set sought. | |
| M-042 | 1916 tenancy original and plan | Central to testing the two-parcel structure and the later use of “whole farm”. | Glamorgan Archives / Bute Estate records. | Referenced; original/complete plan still required. | |
| M-043 | 1928 registration / conveyance / completion records | Potentially decisive for whether a distinct Parcel A was acquired or registered before the WGR chain. | Land Registry / Glamorgan Archives / family papers. | Outstanding. | |
| M-044 | Complete 1938 conveyance, schedule and plan | Needed to test whether the House Plot entered the WGR estate. | Glamorgan Archives / Land Registry. | Outstanding. | |
| M-045 | 1939 DBDT123/7 tenancy papers and plan — duplicate of M-013 | No longer an open retrieval request. The plan’s recorded Parcel-B-only result is available on the dedicated evidence page. It is relevant to the parcel comparison but does not, by itself, establish root title to Parcel A or explain the later registration. | See DBDT123/7 evidence page and GHF-E121, 1938 conveyance. | CLOSED / DUPLICATE — 15 October 2026. Keep the separate 1938 title-scope and 1982–87 registration questions open. | |
| M-046 | Evidence of uncle “Buckee” sale/assignment of any parcel interest | Needed to establish whether such a transaction occurred, what interest was sold, and where it sits in the chain. | Conveyance/assignment, probate, family papers, Land Registry/archive. | Family report only at present; transaction unconfirmed. | |
| M-047 | Archaeological custody / accession trail for relevant finds | Could establish what material was held, by whom, and whether any later loss can be traced. | Amgueddfa Cymru, ADS, Heneb, excavation archive. | Partially identified; full chain pending. 5 Oct 2026: Museum accession 63.24 (Church Farm, c. 1858; donated 1963) now published — the 1931 provenance letter (GHF-E106-R33-A1) and the object records for the spur (A2) and spearhead (A3). Still sought: the accession card, the third object in the accession, and the donor file. | |
| M-048 | Fire report / inventory / insurance records for reported Neath loss | Would establish date, location, contents and extent of any fire-related loss. | Fire service, owner/occupier, insurer, archive/museum. | Not yet obtained. | |
| M-049 | Records of family witness knowledge and provenance of lost documents | Could distinguish what was personally known, what was handed down by word of mouth, and what documentary items were actually held by deceased witnesses. | Probate files, surviving letters, photographs, notebooks and family archives. | Open research line. | |
| M-051 | European Commission file in Buckler v United Kingdom, Application 14464/88 | Would contain the underlying Strasbourg case material beyond the surviving 14 April 1989 decision. | European Court of Human Rights Archives / HUDOC. | Decision of 14 April 1989 is on HUDOC. The case file was destroyed in 2000. Do not write that the file can still be ordered. | |
| M-050 | HMLR physical-inspection and preservation correspondence | Family request dated 2–3 June 2026 for physical inspection of the historic first-registration files and for preservation while the matter remained outstanding; repeated 16–18 September and 21 September. As at 25 September the substantive inspection response and formal non-destruction confirmation remained outstanding. | Land Registry Titles; Records Access Chronology; HMLR ref. N610CGV. | 2–3 Jun 2026; 16–21 Sep 2026; 25 Sep status | Open |
| M-052 | Wales Office transfer or destruction docket for any Great House Farm 1988 assessment file | Asked for in 26FOI 103, fourth limb. | Wales Office / former Welsh Office / successor archives. | Not produced. The 22 September 2026 letter assumed a transfer to Cardiff and did not produce a list, a date or a reference. | |
| M-053 | Death certificate of Mary (Nancy) Williams | Asked for by MoJ on 28 July 2026 before it would process the probate FOI of 7 June 2026. | Ministry of Justice / family correspondence. | Not sent as at 28 September 2026. The 27 September email said “death certificate enclosed”, but the certificate was not attached. Probate FOI remains blocked on that point. | |
| M-055 | Vale of Glamorgan Borough Council 1988 planning / development-control minutes, agendas and reports | Could show whether any council or planning committee considered retaining or protecting Great House Farm before the December 1988 demolition; also identify the relevant committee, decision date, officer reports and appendices. | Glamorgan Archives; Vale of Glamorgan Borough Council predecessor records. General-minute catalogue leads: DCVG/C/1/33 (June–November 1988) and DCVG/C/1/34 (December 1988–February 1989); the specific planning/development-control minute series must still be identified. | Outstanding retrieval. Catalogue evidence confirms general council minute volumes, not that the farmhouse or a planning committee discussion appears in them. Search minutes, agendas, indexes, officer reports and associated planning/heritage files. Absence from one volume alone would not prove that no consideration occurred. | |
| M-054 | Great House Farm architectural / pre-demolition plans and associated planning drawings | Could establish what building or site plans existed, what the planning authority considered before demolition, and whether drawings were held in a planning, heritage, architect or developer file. | Vale of Glamorgan Council and predecessor authority files; Glamorgan Archives; RCAHMW/Coflein; architect, surveyor or developer records. | Glamorgan Archives’ 11 June 2026 email summary reportedly said no plans were listed for Great House Farm and no plans had been deposited by Vale of Glamorgan Borough Council or its successor authority in the holdings searched. This is a repository-level record gap only; it does not prove plans never existed or that none are held elsewhere. See GHF-E106-R52. The original email/attachments are not yet reproduced on that page. |
Cross-reference to reopening lines
- Title / registration: M-007–M-014 and M-035–M-045.
- 1987 judgment / fraud / new evidence: M-005–M-006 and M-029–M-034.
- Heritage / planning: M-003–M-004, M-018–M-028 and M-054.
- Missing evidence / witness attrition: M-021, M-046–M-049 and the family witness/death material recorded in the Anomalies Register. 🕒
Status key
- Outstanding target — specifically identified but not yet obtained.
- Partial — some material exists but the complete record is absent.
- Access required — holder identified but production/access remains outstanding.
- Reported missing — institution says it does not hold the record; transfer, destruction or miscataloguing remains to be tested where appropriate. 🕒
- Unconfirmed family report — retained as a lead, not treated as documentary fact.
MOD FOI2026/09190 — entry added 10-10-2026
Evidence: GHF-E169 — MOD internal review dated 10 October 2026.
The MOD states that its searches across MOD… … read more
The MOD states that its searches across MOD archives and targeted searches in the Army Secretariat and Counterterrorism and United Kingdom branches did not locate information matching the request. Separately, it neither confirms nor denies whether it holds Special Forces-related information under FOIA 2000, section 23(5). The review acknowledges delay and concludes that timeliness requirements were not met, without clearly identifying in its concluding paragraph which stage caused that finding. It says personal-information elements were referred for a separate subject access process.
Interpretive control: this is a dated record… … read more
Interpretive control: this is a dated record of the MOD’s statement, not proof that relevant historical records never existed or that military personnel were or were not involved. Keep FOI2026/09190 distinct from FOI2026/09019 unless the MOD confirms a relationship. Do not mark the subject access strand complete until its reference and substantive outcome are recorded.
Solicitors’ files — new prospective search items opened 16 October 2026
M-055 — Loosemores / appellant 1986–87 client file. Scope: instructions, pleadings, papers, counsel briefs, correspondence, title material and advice connected with BP Properties Ltd v Buckler, including any file held by Robbins Olivey & Blake Lapthorn as agents. The judgment names these firms in the appellant-side instruction chain. The current route is to ask Hugh James to identify the custodian of historic Loosemores files; Hugh James announced that it joined with Loosemores on 3 July 2023. Status: prospective request item only; request not yet sent; custody, survival and retention unknown.
M-056 — Linklaters & Paines / BP Properties appeal file. Scope: BP’s 1986–87 litigation file, counsel instructions, court bundle, material on the farmhouse/garden and any separate title/registration file disclosed by the firm. The appeal judgment names Linklaters & Paines for BP Properties in the appeal. Status: prospective request item only; request not yet sent; custody, survival and retention unknown.
M-057 — Masons / Pinsent Masons possible separate BP file. Scope: only any relevant separate conveyancing, first-registration, title or enforcement matter for which a primary document identifies Masons or a predecessor acting for BP. The published appeal report reviewed for this update does not identify Masons as BP’s appeal solicitors. Status: attribution and existence unconfirmed; request should first ask whether any responsive matter exists.
Handling rule: these are not findings that files were destroyed or withheld. First seek written confirmation of custody, transfer, retention and disposal history, and ask for a preservation hold. Do not label the letters FOI requests: private law firms are not ordinarily subject to FOIA solely because they acted as solicitors. See the ICO guidance on FOIA scope and the request plan.
Page version & change log
Current version: 1.0.0
| Version | Date (UTC) | Editor (human or agent name) | Change | Source / evidence |
|---|---|---|---|---|
| 1.0.0 | 2026-10-18T15:18Z | Tab (for Sion Buckler) | Footer standardised; no content change | Editing Protocol, 18 Oct 2026 |
Agents and editors: follow the Editing Protocol.