Records Access Chronology
This material now lives at https://fcg.bucklerfamily.estate/case/records-access-chronology.
This page records the family’s requests for… … read more
This page records the family’s requests for records about Great House Farm from November 2025 to September 2026, and how each public body responded. It is drawn from the family’s own email correspondence. Officials are identified by role, not by name. Dates are when each email was sent or received.
Machine-readable research index: AI Agent &… … read more
Machine-readable research index: AI Agent & Machine-Readable Index — canonical links, identifiers and public retrieval endpoints.
It shows what it has taken to recover the… … read more
It shows what it has taken to recover the evidence now in the Evidence Library: requests refused as “not held”, records found but withheld as “out of scope”, requests renumbered or proposed for closure, official email addresses that bounce, and files said to be “most likely destroyed” with no record of destruction. 🕒
At a glance
| Body | What was asked for | Result so far |
|---|---|---|
| Amgueddfa Cymru – Museum Wales | Records of the 19th-century find in the farmhouse; farm contents; everything indexed to the farm | Two refusals (“not held”), both upheld on review. Records it had already found were released only after a new request number, 57 days after the first request. The third request (FOI 2026-036) was answered on 5 October 2026 with the Church Farm records, accession 63.24 (GHF-E106-R33; evidence A1, A2, A3). 🕒 |
| Cadw / Welsh Government | 1988 listing file and correspondence | Two 1988 photographs released. The rest “most likely destroyed”, but no destruction record exists. Emails to Cadw’s general addresses failed to deliver at least eight times. Formal complaint in progress. |
| HM Land Registry | First-registration files; correction of the register | Both complaint stages refused. Schedule of 43 file documents released after six months. The 1969 root deed is not on the file. |
| Vale of Glamorgan Council | Planning, heritage and council records | Partial disclosure. Three planning appendices missing. Several requests and a complaint still open. 🕒 |
| Royal Commission (RCAHMW) | Archive and accession records | Holds archive items but no accession data. A record for the site filed under the wrong place. Searches delayed by staff shortages. |
| Other archives and courts | Deeds, court files, minutes, case files | Mixed. Some bodies were helpful. Others redirected the request elsewhere, or treated a court-records request as a personal data request. |
6–7 October 2026: new Gmail-derived records updates
| Date | Body / source | Recorded position | Next step |
|---|---|---|---|
| 6 Oct | RCAHMW — RC26-0375 | Further searches completed; requests of 8, 15, 17 and 20 September now treated as fully answered. Information not withheld; remaining access routes addressed under s.21. | Order free scans of NMR 6048945, 6048943 and 6048941; see demolition archive detail. |
| 18 Sep (forwarded) | HM Land Registry / Stephen Doughty MP’s office | HMLR replied to the MP; the MP’s office says it is still awaiting the Ministry of Justice. | Retrieve and publish the identified 260900 – Letter to Stephen Doughty MP.pdf. |
| 28–30 Sep | Vale of Glamorgan Registration Service | No death record for Mary Doreen (Nancy) Williams found in the Vale; request transferred to Cardiff. | Follow up Cardiff’s response. |
| 30 Sep | South Wales Police SAR | Identification accepted; further detail requested about the request concerning “the death of 2 individuals”. | Keep SAR content private; provide clarification and log status only. |
| 1 Oct | NCTSO / WhatDoTheyKnow | Two responses posted; substantive text was not available to this update process. 🕒 | Read the public responses before recording their substance. |
| 29 Sep–2 Oct | Preservation notices | Replies logged from Linklaters, NLW, Warwick Modern Records Centre, ADS, Landmark Chambers and ITV clip sales. | Review Landmark reply; retain ADS DOI links; record ITV as no substantive reply. |
By organisation, in date order
Amgueddfa Cymru – Museum Wales (FOI 2026-020, 024, 032, 036)
Location: Family archive / privately held materialLetter Email correspondence between the family and Amgueddfa Cymru – Museum Wales, July–September 2026
What it records: the exchanges in the table below, from the family’s copies.
| Date | From | What happened |
|---|---|---|
| 2 Jul 2026 | Family | Freedom of Information (FOI) request to Cardiff Council, copied to the Museum and others, for records of furniture and household contents from the farm. |
| 13 Jul | Museum | Asks whether the request was meant for the Museum as well. The family confirms the same day; it becomes FOI 2026-020. |
| 27 Jul | Family | FOI 2026-024: records of the reported find under the farmhouse dining-room floor (soldier, horse, visor, lance), its accession, reburial and any report. |
| 27 Jul | Museum | Acknowledged; reply due around 24 August. |
| 3 Aug | Museum | 2026-020: “not held” (FOI s.1(1)(a)). The family asks which systems and search terms were used. 🕒 |
| 14 Aug | Museum | Describes the searches, and says they found “some information relating generally to Great House Farm“, which it treats as out of scope. The family requests an internal review. |
| 25 Aug | Museum | 2026-024 refused as “not held”. The same letter says the searches found records of other archaeological discoveries at Great House Farm and Church Farm, withheld as “not in scope”. (The Church Farm records were released on 5 October 2026: GHF-E106-R33-A1 to A3.) 🕒 |
| 26 Aug | Family | Asks for an internal review of 024: the search was limited to medieval armour, not the site. Asks for the records already found, including the recorded basis for calling them “unrelated” (item 7). |
| 26 Aug | Museum | Accepts the review, but puts the request for the already-found records on a new number, FOI 2026-032, due 23 September. |
| 8 Sep | Museum | Internal review of 2026-020 upheld: no furniture records; the few general records about the farm are out of scope. |
| 8 Sep | Family | FOI 2026-036: a full schedule of everything indexed to the farm, and earlier registers (1875–1915) for ironwork from the house, which published reports say the Museum holds. |
| 8 Sep | Museum | Proposes closing 032 and folding it into 036 “unless we hear to the contrary”. |
| 8 Sep | Family | Objects: keep the review of 024, 032 and 036 separate. |
| 8 Sep | Museum | Agrees; 032 stays open. |
| 22 Sep, 10:24 | Museum | Review of 024 upheld. The site search was “reasonable”; broader terms such as horse, burial and skeleton would be “disproportionate”. |
| 22 Sep, 11:42 | Museum | 2026-032 disclosed: Portable Antiquities Scheme spreadsheets and links to published 1994 cemetery papers, with personal data redacted. Not answered: item 7, the basis for “unrelated”. The pack includes a record for a different Great House Farm, at Llandough near Cowbridge. |
| 22 Sep | Family | Thanks the Museum, points out item 7 is still unanswered, and asks for the 036 date. |
| 28 Sep | Museum | Says a response to 2026-036 is aimed for 6 October (R17). |
| 5 Oct, 14:04 | Museum | 2026-036 answered (GHF-E106-R33). Two further records reported under the farm’s names, neither yet shown to be this farm: Ref 13.2, a waterwheel collected from Llandough Farm (a separate farmstead) on 1 April 1979, never accessioned and since deaccessioned; and MS 3360/3, the 1924 “Llandough Estate” sale particulars with a page headed Great House Farm (already supplied under 032), which may be the Great House Farm at Llandough near Cowbridge. Both are marked location unconfirmed: see the R33 location check and The Two Parcels. For Church Farm, accession 63.24, with three attachments: a letter of 22 November 1931 (A1) and the records for a medieval rowel spur (A2) and spearhead (A3), recorded as found at Llandough Church Farm about 1858. No 1875–1915 register entry and no further ironwork from the farmhouse floor, rear wing or dairy identified. 🕒 |
Cadw / Welsh Government (ATISN 27021 and complaint)
Location: Cadw / Welsh Government recordsLetter Email correspondence between the family and Cadw / Welsh Government, January–September 2026
What it records: the exchanges in the table below, from the family’s copies.
| Date | From | What happened |
|---|---|---|
| 23 Jan 2026 | Family | FOI request to cadw@gov.wales and foi@gov.wales. Both addresses bounce (“address not found”). 🕒 |
| 6 Feb | Family | Report to Cadw’s scheduled monuments team. |
| 25 Feb | Cadw | Most of the concerns are outside Cadw’s remit. No designated assets are recorded. Points to the Royal Commission, Heneb and the Vale council. |
| 9 & 17 May | Family | Further emails; cadw@gov.wales bounces again, as do two ministerial addresses. |
| 21 May | Cadw Listed Buildings | The farm and barn were assessed and rejected for listing in the 1988 survey. Two photographs dated 29 July 1988 are released; their “YYY” code means “marginally below the bar”. No other electronic records. Paper files are “quite likely” destroyed; a search is promised. |
| 1 Jun | Family | Formal FOI request, ATISN 27021: eight categories of listing records. |
| 11 Jun | Cadw | Response: the two photographs and a 1990 archaeological report. The family requests an internal review the same day. |
| 2 & 10 Jul | Cadw review | The 1988 file has “most likely” been destroyed. No destruction record exists; the statement rests on a records officer’s experience. Only the two photographs survive. |
| 29 Jul | Cadw review | No further information; the family may complain to the Information Commissioner. 🕒 |
| 10–14 Aug | Family | Sends a report on Cadw’s handling; acknowledged. |
| 27 Aug | Cadw Chief Inspector | Everything held has been released. Cadw cannot say what its retention arrangements were 38 years ago. |
| 29 Aug | Family | Follow-up; cadw@gov.wales bounces again. |
| 4 Sep | Cadw Chief Inspector | Nothing further to add; refers the family to the Welsh Government complaints process. |
| 17 Sep | Family | Formal stage-one complaint sent to cadw@gov.wales: blocked. Cadw’s public enquiry line forwards it to the complaints manager on 18 September. |
| 20 & 22 Sep | Family | Complaint re-served directly on the Chief Inspector, then a supplement. |
Emails to Cadw’s general addresses (cadw@gov.wales and its old wales.gsi.gov.uk address) failed to deliver at least eight times between January and September 2026. See also 1988: Possession and demolition.
Location: Cadw / Welsh Government recordsPhotograph Cadw listing survey photographs of the farm, 29 July 1988 (released 21 May and 11 June 2026)
Evidence description: two photographs from the 1988 listing survey, coded “YYY” (“marginally below the bar”).
HM Land Registry (ref. N610CGV)
Location: HM Land Registry historic/title fileLetter Email correspondence between the family and HM Land Registry, January–September 2026
What it records: the exchanges in the table below, from the family’s copies.
| Date | From | What happened |
|---|---|---|
| 29 Jan 2026 | Family | Application to record or correct the interest left out at first registration. The customer support address bounces. |
| 2 & 6 Feb | HMLR | Enquiry replies; the matter is referred on. |
| 13 Feb | HMLR | Holding letter: the paper first-registration files are being retrieved. |
| 12–13 Mar | HMLR FOI team | Asks for a title number, then says the information supplied does not help and it cannot proceed. |
| 23 Mar | HMLR | Registration history; “no evidence of a mistake in the register”. 🕒 |
| 13 Apr | HMLR FOI team | Response to FOI F260213. |
| 19 Apr | HMLR | Stage one complaint not upheld. |
| 21 Apr | HMLR | Stage two acknowledged. |
| 25 May | HMLR | Stage two not upheld: “registered correctly”; no rectification or indemnity. |
| 26 May – 3 Jun | Family | Clarification requests. Emails to the FOI and customer service addresses bounce. |
| 30 Jul | HMLR | Schedule of all 43 documents on the first-registration files, about six months after the first request. The 1969 conveyance recited as the root of title is not on it. |
| 16–22 Sep | Family | Chases the clarifications of 26 May and 2–3 June, still unanswered. Asks for electronic copies of the listed documents. Two automated replies say “email address not supported”. |
Location: HM Land Registry historic/title fileLand Registry letter HM Land Registry, holding reply, 13 February 2026
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What it records: the historic paper first-registration files are being retrieved.
Location: HM Land Registry historic/title fileLand Registry letter HM Land Registry, registration history of Tŷ Mawr Farm, 23 March 2026
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What it records: the registration history of titles WA231076 and WA240304 and the conveyances relied on; “no evidence of a mistake in the register”. 🕒
Location: HM Land Registry historic/title fileLand Registry letter HM Land Registry, stage one complaint decision, 19 April 2026
Open the document →
What it records: the stage one complaint was not upheld.
Location: HM Land Registry historic/title fileLand Registry letter HM Land Registry, acknowledgement of escalation to stage two, 21 April 2026
Open the document →
What it records: the complaint was escalated to stage two.
Location: HM Land Registry historic/title fileLand Registry letter HM Land Registry, stage two complaint decision, 25 May 2026
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What it records: stage two not upheld: “registered correctly”; no rectification or indemnity.
Location: HM Land Registry historic/title fileLand Registry record HM Land Registry, schedule of documents on the first-registration files, 30 July 2026
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What it records: all 43 documents held on the first-registration files for WA231076 and WA240304. The 1969 conveyance recited as the root of title is not on it.
Letters are in the Evidence Library. See Land Registry titles.
Vale of Glamorgan Council
Location: Vale of Glamorgan Council recordsLetter Email correspondence between the family and the Vale of Glamorgan Council, December 2025–September 2026
What it records: the exchanges in the table below, from the family’s copies.
| Date | From | What happened |
|---|---|---|
| 23 Dec 2025 | Vale FOI unit | Request about BP v Buckler referred to Information Governance. |
| 1 Jun 2026 | Vale FOI unit | A new request is held pending clarification of an earlier one. |
| 12 Jun | Vale Planning | Confirms two relevant applications (89/01396/OUT and 92/00671/RES). |
| 7 Jul | Vale FOI unit | Response to Environmental Information Regulations (EIR) request 00210772 (planning file). The family raises concerns about its completeness. |
| 10 Jul & 5 Aug | Vale FOI unit | Concerns noted; apologises for delay; further enquiries with service areas. |
| 12 & 24 Aug | Monitoring Officer | Decision on a complaint about a ward councillor’s failure to respond. |
| 21 Aug | Family | Emails to the monitoring officer, finance and s.151 addresses bounce. |
| 21 Aug | Family | Request on WhatDoTheyKnow for the ownership certificate and notices behind planning application 2020/01590/HYB (public thread). No acknowledgement or reference issued. |
| 17–18 Sep | Vale | New requests 00211463, 00211483 (planning 89/01396/OUT) and 00211484 (removal of a commemorative tree); corporate complaint VOG-874631131. Reply for the Leader on the ward member’s silence. |
| 21–22 Sep | Family | The 20 working days expire on 21 September. The family asks for a substantive response and an internal review on 22 September. |
| 28 Sep | Vale FOI unit | First reply on 2020/01590/HYB, on working day 25: asks the family for a 002 reference. Same day, the family sends new request 00211557 (s.52, planning register, screening, 92/00671/RES), the 00211484 narrowing, and a formal concern, preservation and subject access letter to the Monitoring Officer. |
| 30 Sep | Vale FOI unit | 00211557 acknowledged within two days; reply due about 26 October. Family chases the 00210772 internal review. |
| 2 Oct | Family | Reply on the public thread: the request was never logged; lists the six existing Vale references so it is not merged with any of them; asks for a substantive response and a logged internal review by 6 October. |
The planning report’s Appendices C, D and E are still missing. See Redevelopment. 🕒
Royal Commission on the Ancient and Historical Monuments of Wales
Location: Coflein / RCAHMW archiveLetter Email correspondence between the family and the Royal Commission, November 2025–September 2026
What it records: the exchanges in the table below, from the family’s copies.
| Date | From | What happened |
|---|---|---|
| 17–26 Nov 2025 | Royal Commission (RC25-0464) | Cannot advise on a legal case, but holds archives on the site. |
| 22 May – 10 Jun 2026 | Royal Commission (RC26-0205) | It holds archive items on the site, but no accession data showing where they came from. |
| 8 Sep | Family | FOI request; acknowledged, 20 working days. |
| 15–17 Sep | Family | Asks for a check on emergency recording case RCS2/1/1777, catalogued as “Great House (Ty Mawr), Bonvilston“. The Commission replies that searches are suspended because of staff shortages. |
| 20–21 Sep | Family | Further FOI request; acknowledged. |
Other archives, councils and courts
Location: Family archive / privately held materialLetter Email correspondence between the family and other archives, councils and courts, November 2025–September 2026
What it records: the exchanges in the table below, from the family’s copies.
| Date | From | What happened |
|---|---|---|
| 20 Nov 2025 | Llandough Community Council | Unable to assist. |
| Feb 2026 | Glamorgan Archives | Suggests the National Archives. Explains that card catalogues were migrated, and that withdrawals from the collection are logged. |
| 18 Feb – 3 Mar | The National Archives | Holds no records on the dispute, but finds the Manorial Documents Register return for the Manor of Llandough (HMC9/311). 🕒 |
| 22 May | Heneb (Historic Environment Record) | Reply to the family’s first enquiry. |
| 18 May – 14 Jun | Llandough Community Council | FOI answered: the council’s minutes for the period were deposited at Glamorgan Archives. |
| 26 May – 11 Jun | Glamorgan Archives | The 11 June email is now indexed at R52: DXJF/64/30 (Nancy Buckler village sketch), DSA/6/1158 (1938 sale particulars; site identity unresolved), D696 (WGR collection), and the reported absence of plans in the holdings searched. The email also gave a jurisdiction statement—Cardiff Rural District Council, 1875–1974—that was later challenged by the Archives’ 24 September reply and Llandough Community Council; see SC-22. |
| 7 Jun – 2 Jul | Ministry of Justice | A request for court records is treated as a subject access request, requiring ID and proof of address. The format supplied cannot be opened. |
| 11 Jun | ECHR archives | Finds case file 14464/88. A later email bounces. |
| 7 Jun – 29 Jul | National Library of Wales | FOI/2026/11 answered, followed by an internal review outcome. |
| 30 Jul | The National Archives | “Not the right place” for the enquiry. |
| 5 Aug | Glamorgan Archives | Searchroom visit booked; National Library records must be requested from the Library. |
| 27 Aug – 14 Sep | Glamorgan Archives | Arranges examination and photography of deed DBDT/79/1; copy of ACA/8/2. |
| 3 Sep | Ministry of Justice | Subject access response (260803049). |
| 8–20 Sep | Family | EIR request to Heneb, followed by a formal schedule of records (see Evidence Library). |
| 20 Sep | Llandough Community Council | The chair says the clerk has already pointed to everything the council holds. |
| 2026/4097 | Glamorgan Archives, Leckwith | Detailed response to the 8 September enquiry and outstanding questions. Confirms holdings/non-holdings, identifies further references including UC/73/1–5, DCVG/C/4/36/76-77, DCVG/C/4/36/94, D696, DBDT/1/3 and DBDT/18/1, and offers several paid searches/copies. |
Location: Heneb / GGAT recordsArchive record Schedule of records requested from Heneb – The Trust for Welsh Archaeology (HER ref. GGAT02038s), 20 September 2026
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What it records: the formal schedule of records the family requested from Heneb under the Environmental Information Regulations.
The National Archives (FOI correspondence, February–September 2026)
Location: Family archive / privately held correspondence; records identified at The National ArchivesFOI correspondence The National Archives FOI response concerning Great House Farm / Tŷ Mawr, received 23 September 2026
What it records: the family’s correspondence with The National Archives about the existence, provenance, transfer, retention, destruction or disposal of records relating to Great House Farm / Tŷ Mawr, associated companies, litigation, central-government records, the National Farm Survey and the Glamorgan War Agricultural Executive Committee.
| Period / date | From | What happened |
|---|---|---|
| 18 Feb–3 Mar 2026 | The National Archives | Initial response: no relevant records identified from the limited search described; the Manorial Documents Register return for the Manor of Llandough (HMC9/311) was identified. |
| 13 Aug 2026 | Family | Asked TNA to reconsider the scope: the enquiry deliberately named corporate bodies, litigation, registration, campaign, demolition, Cadw, ECHR and archival-transfer issues rather than relying only on property-name keyword searches. |
| 20 Aug 2026 | Family | Expanded the request to Glamorgan War Agricultural Executive Committee / War Ag and National Farm Survey material, including possession, requisition and compensation records. |
| 2 Sep 2026 | Family | Clarified that the request concerned recorded information about existence, transfer, retention, destruction or disposal, plus National Farm Survey and CWAEC records, rather than an open-ended research exercise. |
| 23 Sep 2026 | The National Archives | Following the broader search, TNA identified an open judicial record, transfer paperwork, release schedules and a manifest; it also identified the National Farm Survey and Glamorgan Agricultural Executive Committee records as relevant archival collections. |
What the later search identified
- Judicial Papers A-C 1-63 — House of Lords as court of appeal, connected with BP Properties Ltd v Buckler. TNA catalogue record →
- YHL/PO/JO/10/11/2536 transfer paperwork — TNA confirms it holds transfer documentation for the judicial series.
- Release Schedule: On Discovery — records a release date of 20 May 2026.
- Release Schedule: High Level Delivery Schedule — records the planned May release.
- Collect 27 Series 11 Spreadsheet: Manifest — manifest received from the Parliamentary Archives.
- National Farm Survey, 1941–43 — TNA says records of the farm are likely to exist in this series, although the records cannot all currently be searched online by farm name.
- Glamorgan Agricultural Executive Committee / War Ag — TNA confirms that minutes and papers for Glamorgan exist, but a farm-name search would require archival research beyond the online catalogue.
- Manorial Documents Register, HMC9/311 — TNA identifies the Llandough manor return and confirms the underlying records are held at other repositories, not TNA.
See also Evidence Library · Sources and archives · BP Properties Ltd v Buckler.
Elected representatives
Location: Family archive / privately held materialLetter Correspondence between the family, the Senedd and Stephen Doughty MP, February–September 2026
What it records: the exchanges in the table below, from the family’s copies.
| Date | From | What happened |
|---|---|---|
| Feb 2026 | Senedd | Advised to start a petition through the Senedd’s online system. |
| 11 May | Senedd | Some members unreachable: the Senedd had been dissolved for the election. |
| 29–31 May | Office of Stephen Doughty MP | On 5 August the office said it could not find the family’s messages of 29 and 31 May (or 12 and 25 June, or 13 July); only automatic replies were sent. |
| 27 Jul | Family | Family correspondence concerning the handling of Great House Farm; this row is not a substantive reply from the MP. |
| 18–19 Sep | Family; Office of Stephen Doughty MP | Family correspondence included the follow-up on the two missing Land Registry documents. On 18 September the MP’s office forwarded HM Land Registry’s Chief Executive’s letter; the earlier nine-page family letter is not a substantive MP reply. 🕒 |
HM Land Registry: inspection, preservation and surviving-file chronology — 25 September 2026
| Date | Event | Record / reference |
|---|---|---|
| 25 May 2026 | Mr Gill’s stage-2 complaint decision stated that the title had been “registered correctly”; the complaint stages were closed. | GHF-E026-25 — HMLR stage-2 decision |
| 2–3 Jun 2026 | Family made a formal physical-inspection request and an express preservation / non-destruction request while the outstanding matters remained unresolved. Several addresses later returned delivery failures. 🕒 | Family correspondence; HMLR ref. N610CGV |
| 13 Jul 2026 | Intermediate HMLR letter issued from Coventry. | Family-held HMLR correspondence |
| 30 Jul 2026 | Mr Haste supplied the first schedule of documents said to survive on the first-registration files. | GHF-E026-26 — schedule of 43 documents |
| 30 Jul 2026 | Family sent detailed questions about the listed file contents, the 1971 abstract, the “no doubt” certificate and family/title references. The 31 December 1969 root deed and a free-standing 1971 abstract were not in the 30 July schedule. | Family correspondence; compare GHF-E026-26 |
| 12 Aug 2026 | Family sent a seven-point follow-up and targeted OC2 requests. No numbered answer on the file contents or physical inspection had been supplied. | Family correspondence |
| 16–18 Sep 2026 | Family sent a 14-point follow-up. Point 5 repeated the physical-inspection request made on 3 June; point 7 repeated the preservation request. | Family correspondence |
| 17 Sep 2026 | Automated HMLR messages stated that the contact information used was unsupported / incorrect. | Automated HMLR replies |
| 21 Sep 2026 | Support agent Sandra stated that the title was “closed in 2005”. This differs from the earlier HMLR registration chronology for the 1982–83 registrations and 1987 amalgamation. | HMLR support correspondence; see Land Registry Titles |
| 21 Sep 2026 | Family reported the conflicting closure dates to HMLR and repeated the preservation request. | Family correspondence |
| 22 Sep 2026 | Family requested electronic copies of the documents listed on 30 July. | Family correspondence |
| 25 Sep 2026 | The 3 June physical-inspection request remained unanswered in substance. A formal non-destruction confirmation beyond “will remain on file” remained outstanding. The 1969 root deed and free-standing 1971 abstract remained absent from the 30 July schedule. | Current correspondence record; Land Registry Titles |
26–28 September 2026: Disclosure, reviews and open complaints
| Date | Body / matter | What happened | Status / reference |
|---|---|---|---|
| 29 Aug / 8 Sep / 22 Sep 2026 | Wales Office — FOI 26FOI 103 | Request sent 29 August 2026. Acknowledgement 8 September 2026 from NIO FOI, foi@nio.gov.uk. No officer named. No search described. Answer 22 September 2026. Covering email from the same NIO mailbox. Letter signed Freedom of Information Team, Wales Office. PDF title: 26FOI 103 – Buckler – Response.pdf. |
Internal review sent 28 September 2026 to walesofficefoi@ukgovwales.gov.uk, copied to foi@nio.gov.uk. Outcome awaited. |
| 22 Sep 2026 | Wales Office — FOI 26FOI 103 | “We have carried out a search of our digital records and have determined that the Wales Office does not hold the information requested. Any paper files previously held by the former Welsh Office relating to this matter would have been transferred to the National Assembly for Wales in 1999, and subsequently to the Welsh Government in 2007.” Search stated: digital records only. Transfer stated as ‘would have been’. No transfer list. No file reference. No date this file moved. Five limbs not answered separately. No section 17 refusal. No section 21 notice. Phrase used: ‘you may therefore wish’ to write to Freedom.ofinformation@gov.wales. Five quoted limbs — not answered separately: 1. Cadw or predecessor communications with the Office of the Secretary of State for Wales / Welsh Office, July–December 1988. — not answered separately. 2. Recommendation, briefing, submission, notification or formal appeal to the Secretary of State on protection or listing. — not answered separately. 3. Communications with occupiers and owners before the refusal decision of 5 December 1988. — not answered separately. 4. Destruction, disposal, transfer or accession documents for the Great House Farm 1988 assessment file. — not answered separately. 5. The 1988 decision and the evidence used to support it. — not answered separately. |
Internal review sent 28 September 2026. |
| 7 Jul / 10 Jul / 1 Sep / 11 Sep / 22 Sep / 28 Sep 2026 | Vale of Glamorgan — internal review 00210772 | Internal review requested 7 July 2026. Acknowledged 10 July 2026. Chased 1 September 2026 and 22 September 2026. Apology 11 September 2026. | No outcome as at 28 September 2026. ICO complaint drafted, not sent. |
| 17–18 Sep / 28 Sep status | Vale of Glamorgan — 00211463, 00211483, 00211484 and VOG-874631131 | Requests and corporate complaint remain pending. Narrowing of the tree request for 00211484 sent 28 September 2026. | 00211463, 00211483 and VOG-874631131 remain pending. 00211484 remains pending; original request remains pending. |
| 23 / 25 Sep 2026 | The National Archives — CAS-347296-M0V4Y1 / CRM:007302479 | Disclosure 23 September 2026. Requester reply 25 September 2026. The disclosure named judicial papers, transfer paperwork, release schedules, a manifest, National Farm Survey, Glamorgan Agricultural Executive Committee records. | Internal review to complaints@nationalarchives.gov.uk drafted, not sent as at 02:16 on 28 September 2026. |
| 19 Apr / 25 May / 27 Sep 2026 | HM Land Registry — N610CGV | Stage one not upheld 19 April 2026. Stage two not upheld 25 May 2026. Referred to the Independent Complaints Reviewer 27 September 2026 at 05:17, to enquiries@icrev.org.uk. | ICR has not decided. |
| May / 20 Jun / 5 Aug–5 Sep / 27 Sep 2026 | Ministry of Defence — FOI2026/09019 and related SAR | May 2026 answer: not held on the non-section-23 parts; section 23(5) neither-confirm-nor-deny on Special Forces. Identity for the related SAR sent 5 August 2026. SAR overdue from 5 September 2026. Chase sent 27 September 2026 at 05:17. 🕒 | Internal review requested 20 June 2026, still open. Formal SAR complaint sent 28 September 2026. No inference is made about whether any unit was deployed or not deployed. |
| 17 / 20 / 22 Sep / 28 Sep 2026 | Cadw / Welsh Government — ATISN 27021 | Stage-one complaint sent 17 September 2026, re-served 20 September and 22 September. | No outcome. Do not merge this line with the Heneb complaint or the 1983 GGAT warehouse fire. |
| 27 Sep 2026 | Heneb / GGAT — HER identifiers | Formal complaint on HER identifiers and the 1978–1995 record, including GGAT02038s classed as post-medieval farm. | Open complaint. No outcome asserted. |
| 25 / 27 Sep 2026 | Forest of Cardiff — woodland title WA735527 | Julian Wilkes, company secretary, wrote on 25 September 2026 that the charity bought the woodland and offered a route to ownership. Family reply 27 September 2026 did not accept the offer. | Offer not accepted. Title not passed. |
| 27 Sep 2026 | Ministry of Justice — probate FOI | 27 September 2026, 05:08, to data.access@justice.gov.uk. Subject says “death certificate enclosed”. Body says the certificate is attached. No death certificate is attached. Attachments are image files only: 4044, 4045, 4047, 3846, 3844, 3842. | MoJ asked for the certificate on 28 July 2026 before it would process the probate FOI of 7 June 2026. The certificate has still not been sent. That request remains blocked. |
| 2026/4097; 2026/3941; 2026/3893; 2026/3793 | Glamorgan Archives | The archive has continued answering enquiries and identifying holdings, including further references and paid search/copy routes. | Responsive correspondence. These entries are not treated as obstruction. |
Update, 5 October 2026
| Date | Body / matter | What happened | Status |
|---|---|---|---|
| 5 Oct 2026 | Amgueddfa Cymru – Museum Wales — FOI 2026-036 | Substantive answer with three attachments on Church Farm accession 63.24: GHF-E106-R33-A1 (letter, 22 November 1931), A2 (rowel spur) and A3 (spearhead). Full record: GHF-E106-R33. | Answered. Internal review open for 40 working days. |
| 5 Oct 2026 | WhatDoTheyKnow — “BP vs Buckler 1987” (National Counter Terrorism Security Office) | Automated reminder from WhatDoTheyKnow to update the request’s status. Not a reply from the authority. | Status to be updated on the public thread. |
Update, 2 October 2026
Entries above that said “drafted, not sent”… … read more
Entries above that said “drafted, not sent” as at 28 September have been corrected from the family’s sent mail: the Wales Office internal review, the 00211484 narrowing, the MoD subject access complaint, the South Wales Police subject access letter, the Welsh Government 1988 FOI (now ATISN 27589) and the multi-recipient preservation notice were all sent on 28 September 2026.
| Date | Body / matter | What happened | Status |
|---|---|---|---|
| 2 Oct 2026 | Vale of Glamorgan — WhatDoTheyKnow 2020/01590/HYB | Request of 21 August never logged; 20 working days expired 21 September; internal review requested 22 September; Council’s first reply (28 September) asked for a reference. Family reply posted 2 October. | Response and logged review requested by 6 October 2026; ICO referral if not received. 🕒 |
| 2 Oct 2026 | HM Courts & Tribunals Service — subject access internal review 260904007 | Extension letter received; scope clarification sent the same day. | Awaiting response. |
| 1 Oct 2026 | HM Land Registry — subject access request (WA231076 / WA240304) | Acknowledged. | Statutory deadline 28 October 2026. |
| 30 Sep 2026 | Vale of Glamorgan — 00211557 | New request of 28 September acknowledged. | Reply due about 26 October 2026. |
| 29–30 Sep 2026 | CPS Victim Liaison Cymru-Wales | No case file located on the details given; further material sent 30 September. | Awaiting response. |
| 28 Sep 2026 | ICR (HM Land Registry referral) | Reference ICR/090/26 allocated. | Investigation awaited. |
Still open (2 October 2026)
- Wales Office internal review of FOI 26FOI 103
- Vale internal review 00210772
- Vale WhatDoTheyKnow 2020/01590/HYB: response and internal review (deadline set by the family: 6 October 2026)
- Vale 00211557, Welsh Government ATISN 27589, HM Land Registry subject access (all due late October)
- The National Archives internal review under CAS-347296-M0V4Y1
- HM Land Registry N610CGV / Independent Complaints Reviewer referral
- MoD FOI2026/09019 internal review and the related overdue SAR
- Heneb / GGAT formal complaint on HER identifiers
- Other open museum, Cadw and archive requests already recorded above
Active correspondence trail — 28 September 2026
- Cadw / Welsh Government (TfW) — ongoing FOI concerning the reported “Llandough Roman villa & medieval house finds destroyed in a 1983 fire”; opened 24 September 2026. Citation/route: Archaeology and Heritage and The Restoration Campaign.
- Amgueddfa Cymru – Museum Wales — FOI 2026-032 and an internal review of FOI 2026-024, both concerning Great House Farm. Citation/route: Records Access Chronology.
- Wales Office — answer to 26FOI 103 received 22 September 2026. Internal review sent 28 September 2026; outcome awaited. Citation/route: Records Access Chronology.
- HM Land Registry — the enquiry route has bounced because the old email address is no longer supported; the live matter is separately documented under ref. N610CGV. Citation/route: Land Registry Titles and the HM Land Registry correspondence in the Evidence Library.
- WhatDoTheyKnow — public FOI request titled “BP vs Buckler 1987 1988”; awaiting the next status update. Citation/route: Records Access Chronology.
- Vale of Glamorgan / Dr Wigley — supplement to the complaint re-served on 20 September 2026, adding seven new matters. Citation/route: The Restoration Campaign and Records Access Chronology.
- The National Archives — disclosure received 23 September 2026; requester reply 25 September. The disclosure named judicial papers, transfer paperwork, release schedules, a manifest, National Farm Survey and Glamorgan Agricultural Executive Committee records. Citation/route: Records Access Chronology.
See also: The restoration campaign ·… … read more
See also: The restoration campaign · Evidence Library · Master timeline · Main Page
Sent 27 September 2026
- Persimmon Homes. 18:39. To legalenquiries@persimmonhomes.com. Cc ewal.custcare@persimmonhomes.com. Subject: Preservation and disclosure request — Church View Close / Great House Farm, Llandough — titles WA231076 / WA240304. Six questions on the title chain. Not a claim form. No reply.
- South Wales Police. 05:17. To information@south-wales.police.uk. Internal review of 719/26 (“no records held”) and chase of the 20 August 2026 request on the deaths of William Buckler and Mary Doreen (Nancy) Williams. A separate SAR and crime-recording letter was sent on 28 September; on 29 September the force asked for identification, which the family supplied the same day. 🕒
- Glamorgan Archives. 05:16. To Glamro@cardiff.gov.uk. Enquiry for South Wales Constabulary records, November–December 1988. Separate email at 05:14 on reference 2026/4097, thanking them. Existing refs stay: 2026/4097, 2026/3941, 2026/3893, 2026/3793.
- Heneb / GGAT. 05:15. To hello@heneb.org.uk and her@heneb.org.uk. Formal complaint on HER identifiers and the 1978–1995 record, including GGAT02038s classed as post-medieval farm. No outcome.
- National Library of Wales. 05:15. To enquiry@library.wales. Research enquiry on Bute records GB 0210 BUTE / D153 / D219, the 1877 split and the 1916 tenancy. Not an FOI outcome.
- Museum Wales. 05:16. To FOI.Requests@museumwales.ac.uk. Correction of place on FOI 2026-032. The 22 September disclosure stands. Item 7 remains open. FOI 2026-036 remains a separate open request.
- HM Land Registry Wales Office. 05:12. To Wales.Office@landregistry.gov.uk. Correction that the two titles were not both registered in 1983.
- Stephen Doughty MP. 05:11. Chase on N610CGV and the first-registration file. Not a new FOI.
- CPS Victim Liaison Cymru. 05:09. To VictimLiaison.Cymru-Wales@cps.gov.uk. Chase of the 3 September 2026 submission. No outcome.
- Forest of Cardiff / Julian Wilkes. 05:13. Reply to the 25 September offer of a route to ownership of WA735527. The reply did not accept the offer. Offer not accepted; title not passed.
Welsh Government FOI for the July–December… … read more
Welsh Government FOI for the July–December 1988 listing papers sent 28 September 2026; acknowledged 1 October as ATISN 27589, reply due 26 October 2026. Do not merge it with ATISN 27021.
Multi-recipient preservation notice to Cadw… … read more
Multi-recipient preservation notice to Cadw, Welsh Government FOI, HMLR, Heneb, RCAHMW, Vale, Glamorgan Archives, South Wales Police, TNA, Wales Office FOI and NLW: sent 28 September 2026. Acknowledged by the Royal Commission (29 September), the Wales Office (29 September) and the National Library of Wales (30 September).
Public Services Ombudsman for Wales: no… … read more
Public Services Ombudsman for Wales: no complaint sent. A notice was drafted and marked hold. Do not list PSOW as seized.
Information Commissioner: no complaint sent.… … read more
Information Commissioner: no complaint sent. Vale 00210772 ICO complaint drafted, not sent. Do not list the ICO as seized.
New priority: House of Lords judicial bundle identified by The National Archives — 23 September 2026
Email received: Wednesday 23 September 2026… … read more
Email received: Wednesday 23 September 2026, 16:12 UTC. The National Archives identified YHL/PO/JO/10/11/2536 — Judicial Papers A–C 1–63, House of Lords Journal Office Main Papers, 1987–1988. Item 19 is B.P. Properties Limited (Respondents) v Buckler (A.P.) (Petitioner).
Open the TNA catalogue record →
Discovery date — important distinction.… … read more
Discovery date — important distinction. TNA’s email states that parliamentary records were loaded into Discovery in phases and that the series containing this record was released on Discovery on 20 May 2026. That is the catalogue/Discovery release date. The catalogue entry does not say beside the BP v Buckler case that it was “discovered” in May 2026, and the May date is not the creation date of the 1987–88 papers.
Next steps: obtain the bundle at Kew… … read more
Next steps: obtain the bundle at Kew; preserve the 23 September email; request/record the catalogue release and transfer history; compare the search terms and scope used in the earlier and later TNA searches; and incorporate the judicial papers into the BP v Buckler reconstruction.
See: Family Reparations & Remedy Roadmap ·… … read more
See: Family Reparations & Remedy Roadmap · Evidence Library · BP Properties Ltd v Buckler.
Name/location reference: Great House Farm … … read more
Name/location reference: Great House Farm — Name & Location Variations (historical spellings and Llandough-juxta-Penarth location forms).
MOD FOI2026/09190 — entry added 10-10-2026
Evidence: GHF-E169 — MOD internal review dated 10 October 2026.
The MOD states that its searches across MOD… … read more
The MOD states that its searches across MOD archives and targeted searches in the Army Secretariat and Counterterrorism and United Kingdom branches did not locate information matching the request. Separately, it neither confirms nor denies whether it holds Special Forces-related information under FOIA 2000, section 23(5). The review acknowledges delay and concludes that timeliness requirements were not met, without clearly identifying in its concluding paragraph which stage caused that finding. It says personal-information elements were referred for a separate subject access process.
Interpretive control: this is a dated record… … read more
Interpretive control: this is a dated record of the MOD’s statement, not proof that relevant historical records never existed or that military personnel were or were not involved. Keep FOI2026/09190 distinct from FOI2026/09019 unless the MOD confirms a relationship. Do not mark the subject access strand complete until its reference and substantive outcome are recorded.
Page version & change log
Current version: 1.0.0
| Version | Date (UTC) | Editor (human or agent name) | Change | Source / evidence |
|---|---|---|---|---|
| 1.0.0 | 2026-10-18T15:16Z | Tab (for Sion Buckler) | Footer standardised; no content change | Editing Protocol, 18 Oct 2026 |
Agents and editors: follow the Editing Protocol.